Feb. 3, 2020 OWMH minutes

February 8, 2020

Old White Meeting House 2.0 – Community Development Block Grant (CDBG)
Notes from February 3,2020
Committee Members Present: David Carter-Chair, Greta Brunswick-NRPC, Taylor Newton-NRPC, Mary
Harwood-Harwood Consulting, Emily Klofft-Intern NRPC, Sandy Gregg.
Committee Members Absent: Carol Tremble, Linda Seavey
Public Present: None
1. Meeting began: 9:00 AM at the Town Office
2. Agenda Changes – None
3. Introductions – Taylor is leaving NRPC and Greta B. is taking over NRPC roles.
4. Minutes/Notes from December 9,2019 meeting: Motion to approve by Mary H., seconded by Sandy G.
Unanimously approved.
5. Grant Funding Update: Recap of actions taken by South Hero Selectboard regarding grant fund request
into 2020-2021 budget. Will appear as Articles for voter approval.
6. Discussion of next Community Development Block Grant (CDBG) Funding Steps:
Greta will follow-up with a timeline.
7. CDBG Deadline: established target of September application round as April round is full. Working deadline
of early July to get in the door ahead of time.
8. Brownfield & Hazardous Waste Assessment:
Greta B. described process for Town to complete application. She will email form(s) to David C.
9. Waste Water Options Discussion
David C & Jonathan Shaw, Selectboard Chair will talk with property owners and associated parties.
10. Grant Writing:
Mary H. discussed timing of grant writing and all concluded a 501C3 would be beneficial to set-up for
maximum donor tax benefit.
11. Record Keeping for In-Kind Contributions: Anyone putting volunteer efforts into this project needs to
track their time as this is important to show community support and is vital to grant writing proposals.
12. New Issues & Timelines: Greta B. will follow-up.
13. Next Meeting: April 7,2020 at 11:00 AM at Town Office.
14. Adjourned at 10:15 AM
Respectfully submitted,
Sandy Gregg, Scribe

OWM meeting minutes, Sept. 3, 2019

September 4, 2019

2019 Municipal Planning Grant – Old White Meeting House OUTREACH COMMITTEE
Minutes from Sept 3, 2019
Committee Members Present: David Carter, Bridget Kerr, Taylor Newton-NRPC, Mary Harwood-Harwood
Consulting, Carol Tremble, Bev Blakely, Terry Robinson, Sandy Gregg.
Committee Members Absent: Carol Nedde, Bret Corbin, Peg Clark, Ross Brown
Public Present: Ethelyn Dubuque, Judy Duval, Sam Hilliker
1. Call to Order at 5:04 pm by David Carter, Chair
2. Agenda Changes – None as only one item on the agenda
3. Review of Survey Data – Taylor Newton of Northwest Regional Planning Commission (NRPC)
presented a powerpoint of the survey results complied by Emily Klofft-AmeriCorps VISTA. Also, hard
copies of the following were distributed to Committee members present and members of the public:
A. Results of the Community Input Survey
B. Open Ended Question Responses
C. Memorandum – Review of the results from the Community Input Survey
General Discussion:
• 150 responses were received and Taylor stated that is a good response from such a small community.
• The Town will receive a full spreadsheet of values from the Input Survey as part of the final report.
• Committee members need to digest the results and come to the next meeting on Sept 17th ready to
discuss.
• Many comments were made covering a wide array of subjects in reaction to the survey.
• Specifically, David C. said there is a strong desire to conserve the building and with proper planning and
descriptions of use(s) the Town can move forward toward grants for funding a thorough feasibility study.
He further stated he will be presenting this material to the Select Board at their meeting Monday, Spet
9,2019 at 7:00 pm.
• Mary H. said it seemed important to many that the building pay for itself.
• David C. stated a tenant business plan is very important and asked Taylor N.-NRPC to provide a few
sample biz plans for buildings owned by a town or non-profit.
• David C. informed the group that if the building is rented by the Town then the property goes back on the
grand list tax roll. A tenant (s) agreement would need to look at a similar arrangement as the Town
currently has with The Craft Shop that rents the old rescue building next to the Town Office.
• Sandy G will ask Skip Brown to post all 3 documents to the Town website.
• David C. asked Sandy G. to ask Town Clerk to make hard copies of the Engineering Ventures Structural
Assessment for Sept 9 SB meeting.
• Taylor N. mentioned he will email Committee Members with the results of the 2 Visioning Sessions and
Sandy G. will ask Skip Brown to post them to the Town website,
• Taylor N. suggested the best fit for funding may be Vermont Community Development -Planning Grant
with the next deadline of February 1,2020. This grant has a $60,000 max grant and requires 25% match
with can include some in-kind donation(s). This would cover pre-development work, site plan prep, 1st
steps toward usage Architects conceptual drawings etc. NRPC may be able to help write the grant
application with proper timing and enough lead time.
4. Final Report: 1st Draft by Taylor N.-NRPC is due by mid-October. The final report will be ready before
the Select Board begins budget meetings for the next fiscal year.
5. Next Meeting: Tuseday Sept 17,2019 – 5-6:00 pm at the Town Office.
6. Meeting Adjourned at 5:50 pm.
Respectfully submitted,
Sandy Gregg

May 14, 2019 Minutes

May 19, 2019

2019 Municipal Planning Grant – Old White Meeting House OUTREACH COMMITTEE
Minutes from May 14, 2019
Committee Members Present: Bridget Kerr, Taylor Newton-NRPC, Mary Harwood-Harwood Consulting,
Carol Tremble, Ross Brown, Bev Blakely, Terry Robinson, Sandy Gregg.
Committee Members Absent: David Carter-Chair, Carol Nedde, Bret Corbin, Peg Clark.
1. Call to Order at 5:00 pm by Sandy Gregg
2. Agenda Changes – none
3. Minutes of April 23, 2019: Motion to approve by Carol T., seconded by Bridget K. Vote unanimous.
4. Structural Assessment : A completed report was received from Engineering Ventures (EV) and
reviewed by the group. The following conclusions & comments were made:
A. It is in better condition than we thought.
B. EV will be contacted by Sandy G. to confirm the priority listing of proposed repair/replace AND to
include an estimated range of costs for each prioritized item based on current prices.
C. EV’s Bob Neeld will be asked by Sandy G. to be available to attend a later Selectboard (SB)
meeting to present the report if the SB so desires. This is likely to be in October during budget
planning sessions.
5. Community Survey Final: The committee went over all survey questions once again. The weight of
response wording will be changed to: 1=Strongly Disagree, 2=Somewhat Disagree, 3=Neutral,
4=Somewhat Agree, 5=Strongly Agree. Mary will get two price quotes. Taylor N. will revise the online
survey and then contact Skip Brown in order to get the survey to go live on the Town website by May
30th at the latest.
6. Final Report: 1st Draft by Taylor N.-NRPC is due by mid-October. The final report will be ready before
the Select Board begins budget meetings for the next fiscal year.
7. Community Survey Kick-Off: Thursday, May 30th, 5:30-6:30 PM.
100 Hand-out Surveys will be printed in 8.5 x 11 format at the Town Office by Sandy G. after the Kickoff
any remaining copies will be placed at the Town Office for pick-up by community folks. Taylor N. will
produce a one-page handout for this Kick-Off. Link to online survey will go live. Scouts are confirmed to
be on held to cook & sell hotdogs etc.
8. Outreach Meetings: Taylor N. will facilitate both Outreach sessions. Tentative dates of Wednesday,
June 19th at 7:00 PM during the regular Planning Commission meeting, and Monday, July 29th 7:00
PM during the 5th Monday SB meeting. Sandy G. will confirm both dates with Martha Taylor-Varney,
Zoning Administrator. Sandy G. will do PR on Front Porch Forum and in The Islander about these 2
sessions.
9. Next Meeting: Thursday, May 30th 5-6:30 pm at the Kick-Off at Old White Meeting House. Be there or
be square!
10. Meeting Adjourned at 5:50 pm. Motion by Bridgett K., seconded by Bev B. vote was unanimous.
Respectfully submitted,
Sandy Gregg

April 23, 2019 Minutes

May 6, 2019

2019 Municipal Planning Grant – Old White Meeting House OUTREACH COMMITTEE
Minutes from April 23, 2019
Committee Members Present: Bridget Kerr, Carol Nedde, Taylor Newton-NRPC, Mary Harwood-Harwood
Consulting, Bev Blakely, Sandy Gregg.
Committee Members Absent: David Carter-Chair, Ross Brown, Bret Corbin, Terry Robinson, Carol Tremble,
Peg Clark.
1. Call to Order at 5:07 pm by Sandy Gregg
2. Agenda Changes – none
3. Minutes of February 28, 2019: Motion to approve by Bev B. seconded by Bridget K. Vote unanimous.
4. Structural Assessment : An incomplete Draft was submitted by Engineering Ventures (EV). This was
a good start. The committee is anxious to receive the final report. Sandy will contact EV to ask when
we can receive the completed report.
5. Community Survey Development: The committee went over all survey questions once again. It was
noted that there should be no implied renovation to the building, rather, the survey should inspire
respondents to complete the questions from their own perspectives. Mary H. will rewrite the intro
paragraphs. Also, Mary H. will add a call to action with a deadline to respond by Sept. 2nd. Questions
will be re-ordered and re-numbered. We will not require all questions to be answered.
6. Final Report: 1st Draft by Taylor N.-NRPC is due by mid-October. The final report will be ready before
the Select Board begins budget meetings for the next fiscal year.
7. Community Survey Kick-Off: Final date/time TBD, however, targeting late May or early June. Sandy
G. will ask Lucas Tremble about having the Scouts do hot dogs & beverage as a fund-raiser for the
Scouts. Location: Old White Meeting House. Tours of the existing building will be offered and copies of
the survey will be ready to hand out. Taylor N-NRPC will host.
8. Next Meeting: Tuesday, May 14, 5-6 pm Town Office. Agenda to include final survey.
7. Meeting Adjourned at 6:07 pm. Motion by Bridgett K., seconded by Bev B. vote was unanimous.
Respectfully submitted,
Sandy Gregg

Feb. 28, 2019 Minutes

March 5, 2019

2019 Municipal Planning Grant – Old White Meeting House OUTREACH COMMITTEE
Minutes from February 28, 2019
Committee Members Present: David Carter-Chair, Sandy Gregg, Bridget Kerr, Carol Nedde, Terry
Robinson, Taylor Newton-NRPC, Mary Harwood-Harwood Consulting, Bev Blakely, Carol Tremble, Peg
Clark.
Committee Members Absent: Ross Brown, Bret Corbin
1. Call to Order at 5:00 pm by Chair David Carter
2. Grant Source Possibilities: discussion about the various resources for grant funding that may be
available for preservation and ADA requirements. Taylor N. will compile a list. David C. noted that in
order for the Town to plan for matching funds any project would have to be included in the next budget
year. Therefore, the target date is October 30, 2019 for any project funding.
3. ADA requirements: Sandy G. will ask Engineering Ventures to provide clarity.
4. Minutes of January 29, 2019: No action taken.
5. Agenda Changes – none
6. Historical photos were shared and discussed. Sandy G. will look into getting a quality scan from the
Congregational Church of the photo hanging outside Cordelia’s office.
7. Engineering Ventures (EV) inspection date of March 12 was discussed and Bev B. asked if the date
could be changed as no Grannies were available to be on site on that day. Other dates were discussed.
Bev B. suggested March 7, 11, or 14. As March 12 was the earliest date EV had available the 14th was
chosen. Sandy G. will contact EV to discuss.
UPDATE NOTE: After talking with the Town on 3/2, as the Town owns the building, Sandy G.
communicated to Bev B. that either Jonathan Shaw or another member of the Town would be on site
during the inspection. Bev B. agreed that was acceptable. Sandy G. talked with EV on 3/5/19 and
confirmed the original date of March 12. That date will stand unless we here otherwise from EV.
8. Wastewater Discussion: Discussion ensued after Sandy G. shared an email from Jonathan Shaw,
Chair-Selectboard, in which he questioned if the intro to the survey should mention wastewater at all.
The group decided that if the survey results in support of community use of the building (either ground
floor only or the whole building) then the next step would be to research and find a solution for
wastewater. This might include approaching the neighbor to the north. Taylor N. noted that any updates
to the building will likely trigger state involvement.
9. Survey Development: Taylor N. said their Intern would be available to input written results into Survey
Monkey. Since NRPC would be doing that it makes sense for them to set the survey up in Survey
Monkey. All agreed.
Age demographics: Should we take this opportunity to capture up to 3 age ranges of respondents?
Conclusion was no as some might be offended. However, Terry R. volunteered to go to the 7th &
8th graders and arrange for this group to do a micro survey as follow-up to their having taken part in
painting the cupola. The group agreed this would be a positive approach and provide crosscurriculum
experience involving the Town’s history.
Mailing: It was noted that “Postal Patrons” includes rentors as well as property owners.
10. Prior structural inspections: Sandy G. had copies from the Town Office and will get them scanned
and added to the website and emailed to the Committee.
11. Next Meeting: Tuesday, April 23, 5-6 pm Town Office. Agenda to include final draft of the survey.
7. Meeting Adjourned at 6:02 pm. Motion by Sandy G., seconded by Mary H. vote was unanimous.
Respectfully submitted, Sandy Gregg