April 14, 2021 Agenda

April 13, 2021

TOWN OF SOUTH HERO
Selectboard Agenda
Special Meeting of Wednesday April 14, 2021
South Hero Town Hall, at 4:00 PM
And Via Zoom:
Meeting ID: 947 7551 9048
Passcode: 058307

_______________________________________________________________________
David Carter, Chairman
Chuck Hulse – Ross Brown
Anne Zolotas – Graham “Skip” Brown

1. Call to Order

2. New Business:

A. Executive session for personnel matters

3. Adjournment

April 12, 2021 Agenda

April 8, 2021

TOWN OF SOUTH HERO
Selectboard Agenda
Regular Meeting of Monday April 12, 2021
South Hero Town Hall, at 7:00 PM
Or sign into https://zoom.us/join
For the 2nd Monday of the month, this is the sign in: 946 0312 5738 – Use Passcode: 077949
For the 4th Monday of the month, this is the sign in: 984 1698 7296 – Use Passcode: 799123

_______________________________________________________________________
David Carter, Chairman
Chuck Hulse – Ross Brown
Anne Zolotas – Graham “Skip” Brown

1. Call to Order

2. Adjustment to Agenda

3. Approval of Minutes
A. Meeting of: March 22, 2021

4. Public Input

5. New Business
A. Michael Servidio of Technology Consultants, Inc. to discuss Town Hall phones and internet security
B. Guy Maguire to discuss plans for Green Up Day
C. Discuss Martin Road parking near Fish and Wildlife ROW
D. Reappoint Bob Buermann to NWSWD

6. Reports of Officers
A. Review written report from Administrative Assistant
B. Discuss VCDP Grant re: BayView Crossing
C. Review and rescind BayView Crossing site plan motion from last meeting

7. Ongoing and Old Business
A. Discuss Delinquent Tax Collector position
B. Discuss Town Constable position
C. Review website update estimate(s)

8. Announcements and Communications

9. Other Business
A. Sign order(s), if necessary
B. White’s Beach sticker issues
C. Treasurer’s report submitted
D. Recreation Commission update, if necessary
E. Road department update, if necessary
F. Review liquor license renewals and possible new applications, if necessary
G. Review mobile vendor license applications, if necessary

10. Adjournment

March 22, 2021 Minutes

March 24, 2021

Selectboard Minutes
Regular Meeting of Monday March 22, 2021 at 7:00 PM
At South Hero Town Hall and via Zoom

Board Members Present: David Carter/Chairman, Skip Brown/Board Secretary, Anne Zolotas, Ross Brown, Chuck Hulse
Board Members Not Present: none
Others Present: Erin Morse/Town Clerk, Kim Julow/Town Treasurer and Martha Taylor-Varney/ZA. Also see sign in sheet of in person and Zoom attendees.

1. Called to Order:
-The meeting was called by Chairman Carter at 7:05 pm

2. Adjustment to Agenda:
-none

3. Minutes:
-Ross Brown made a motion to approve the minutes of March 8, 2021. The motion was seconded, all in attendance so voted and the motion carried.

4. Public input:
A. none

5. New Business:
A. The Town website template is on a WordPress platform, but it is not mobile phone optimized. The consensus of the Board is to have Skip speak with web developers and get an estimate to update the platform.

6. Administrative Assistant Report:
A. See the written report filed with these minutes in Town Hall or www.southherovt.org.
B. The Old White Meeting House (OWMH) planning grant has certain conditions and the administrator would like to see the Town’s financial policies outlined. David Carter will review the Town financial policies handbook to see if it is up to date.
C. The proposed BayView Crossing is still undergoing review:
– A municipal impact questionnaire was submitted. The Board reviewed and answered the questions. Ross Brown made a motion to approve and have the Chairman sign the Municipal Impact Questionnaire. The motion was seconded, all in attendance so voted and the motion carried.
-A site plan of the proposed development was submitted and reviewed. There does not appear to be parking for the CIDER vans even though CIDER plans to move their office there. Should the CIDER vans need to move from the OWMH parking area as it may be updated, it will then be up to them to secure future parking. Ross Brown made a motion to approve the site plan. The motion was seconded, all in attendance so voted and the motion carried.

7. Old and Ongoing Business:
A. The Delinquent Tax Collector position was discussed. The Town voted at Town Meeting that a Delinquent Tax Collector can be appointed by the Selectboard. The Town Treasurer, Kim Julow, will prepare necessary warrants for the Delinquent Tax Collector for overdue taxes. A Delinquent Tax Collector handbook was purchased from VLCT. There are specific guidelines per State Statute to be Delinquent Tax Collector. Chuck Hulse will prepare a summarized job description and will present it at the next meeting.
B. The Town Constable position was discussed. The Town voted at Town Meeting that the Town Constable can be appointed by the Selectboard. There are specific guidelines per State Statute and VLCT to be Town Constable. Chuck Hulse has will prepare a summarized job description and will present it at the next meeting. Note that the Town Constable may also be the Delinquent Tax Collector, but it is not required to be the same person.

8. Announcements and Communications:
A. See other business

9. Other Business:
A. Skip Brown made a motion to approve and sign orders 21-19 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. Recreation Commission (RC) update: David Hobbs and Chuck Hulse gave a summary of the last RC meeting.
The minutes of that meeting can be seen on the Town website. Parking permits at the Town’s “White Beach” were discussed. Chuck Hulse made a motion to offer each South Hero Town resident up to two parking permits at $5.00 each and offer up to 40 non-resident parking permits at $45.00 each. The motion was seconded, all in attendance so voted and the motion carried.
C. Road Department update: Ross Brown noted that the new floor for the Town garage will be poured this week. Not as much sand and salt was us this year, so there is still a large pile remaining. The possibility of a salt shed was discussed. A paving grant will be applied for. Ross Brown made a motion to review and sign the Certificate of Compliance for Town Road & Bridge Standards and Network Inventory form. The motion was seconded, all in attendance so voted and the motion carried.
D. Skip Brown made a motion to approve and sign the following Liquor License renewals for McKees Island Pub: 3rd Class Liquor, 1st Class beer and wine and Outside consumption; and for Chefworks/The Roving Feast: 3rd Class Liquor and 3rd Class beer and wine. The motion was seconded, all in attendance so voted and the motion carried.
E. Skip Brown made a motion to approve and sign the Mobile vendor license for The Hive Café that will be located at Allenholm Farm. The motion was seconded, all in attendance so voted and the motion carried.
F. Ross Brown made a motion to go into executive session for personnel matters at 8:45 pm. The motion was seconded, all in attendance so voted and the motion carried. Executive session ended at 9:25 pm. Note that the Town Clerk and Town Treasurer have been hourly employees since they were voted in on Town Meeting Day. Upon exiting executive session, Skip Brown made a motion to make the Town Clerk and Town Treasurer positions salaried from the next pay period. The motion was seconded, all in attendance so voted and the motion carried.

10. Adjournment:
-Skip Brown made a motion to adjourn 9:27 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                        Approved by,

_______________________________ ________________________________
Graham Brown                                                       David Carter, Chairman

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Administrative Officer’s Report to Selectboard                                               March 22, 2021

Discussion Items:

  1. Ross Brown is adding himself as the new Municipal Authorizing Official (MAO) for South Hero on the State’s GEARS system.
  2. A condition for the planning grant awarded to the Town for the Old White Meeting House includes that the Town must have adopted policies and procedures for Financial Management that have been approved by the Selectboard. NRPC sent me the list of requirements. The deadline for the information is May 1st, but NRPC would like it as soon as possible in order to move the grant forward. I will have a list of the required policies at the 3/22 SB meeting.
  3. I contacted Ian Degutis, VTrans liaison to the Vermont Traffic Committee, about the process needed to get “No Parking” signs along sections of RT 2 in both South Hero and Keeler Bay Villages. The Town must make a formal request, noting specific locations and detailed descriptions of concern.  VTrans will review the locations and make their recommendations to the Vermont Traffic Committee.  Blue Paddle by the Bay in Keeler Bay Village reopens on May 1st.  This area of RT 2 was particularly dangerous last summer, and I received numerous phone calls and emails about it.  Because it is legal to park in the breakdown lane of RT 2, I got no cooperation from the business or landowner to encourage customers to use the available parking.  I recommend the Town take this step as an attempt to make this and other areas of concern safer.
  4. I contacted Bob Buermann about getting an energy audit for the Town Office from Efficiency Vermont. Well, it turns out that there was one done in 2009.  Lighting was upgraded by DC Energy Innovations.  Recommendations from the thermal energy audit have also all been implemented.  All the audits were paid for through a regional planning energy grant.  There are records of the audit in the Town Office.  Bob said it took less than 2 years for the savings to match the Town’s out-of-pocket matching funds.
  5. Buermann Engineering has given me the site plan for the proposed Bayside Crossing senior housing at 10 Carter Lane. Jay has asked the Selectboard to review the plan and make comments to be included in the project’s Land Use Permit application.  I will have the plans in the boardroom for the 3/22 Selectboard meeting and will send digital copies to Anne.
  6. I will be attending the VCDP board meeting (virtually) as the Town representative for the Board’s discussion of the Cathedral Square application for an Implementation Grant for Bayside Crossing Senior Housing. The first application earlier in the year for this grant was not awarded.  This will be the second time the application will be presented.

Planning Commission:

The Planning Commission is now holding meetings via Zoom.

The Planning Commission’s April 7 meeting will be with Greta Brunswick of NRPC. Discussion will include whether the Town will need a municipal planning grant for the 2023 Town Plan update, changes to Act 143 and 179 and if these changes contradict anything in the current Development Regulations, recommendations from the State to consider regulations for airfields and heliports, and possible opportunities through the American Recovery Act.

  1. The Planning Commission has received positive feedback about a possible Small Business Saturday to include all the Grand Isle County communities on November 20. Plans for this will continue.

Development Review Board:

I am scheduling DRB hearings into late May 2021.  All hearings are being held via Zoom for the foreseeable future. Several of these hearings are to complete the requirements for the new mobile vendors’ license.

–  Upcoming hearings also include a combined subdivision/planned unit development review, the continuation of a CU/SP review for an accessory use, the final site plan review for Bayview Crossing (4/14), and a CU/SP review for the Zlotoff Foundation’s Car museum.  Once this review is complete, the Foundation’s current notice of violation will be cured.

–  Recent DRB hearing decisions are posted on the Board outside the ZA’s office or can be emailed upon request.

Respectfully submitted,

Martha Taylor-Varney (ZA)

 

 

 

 

March 22, 2021 Agenda

March 18, 2021

TOWN OF SOUTH HERO
Selectboard Agenda
Regular Meeting of Monday March 22, 2021
South Hero Town Hall, at 7:00 PM
Or sign into https://zoom.us/join
For the 2nd Monday of the month, this is the sign in: 946 0312 5738
For the 4th Monday of the month, this is the sign in: 984 1698 7296

_______________________________________________________________________
David Carter, Chairman
Chuck Hulse – Ross Brown
Anne Zolotas  – Graham “Skip” Brown

1. Call to Order

2. Adjustment to Agenda

3. Approval of Minutes
A. Meeting of: March 8, 2021

4. Public Input

5. New Business
A. Discuss Town website and possibility of changing the design to make it mobile phone friendly

6. Reports of Officers
A. Review written report from Administrative Assistant
B. Review Old White Meeting House planning grant conditions and approve as necessary
C. Review BayView Crossing site plan and municipal impact questionnaire

7. Ongoing and Old Business
A. Discuss Delinquent Tax Collector position
B. Discuss Town Constable position

8. Announcements and Communications

9. Other Business
A. Sign order(s), if necessary
B. Recreation Commission update, if necessary
C. Road department update, if necessary
D. Review liquor license renewals and possible new applications
E. Review mobile vendor license applications
F. Executive Session for personnel matters

10. Adjournment

March 8, 2021 Minutes

March 10, 2021

Reorganizational + Regular Selectboard Meeting
Minutes of Meeting of March 8, 2021
South Hero Town Hall and via Zoom, Monday 6:00 PM

Board Present via Zoom and in person (after swearing in): David Carter, Ross Brown, Anne Zolotas (left meeting at 7:55), Charles “Chuck” Hulse, Graham “Skip” Brown
Board Not present: none
Others Present: Erin Morse, Town Clerk, Kim Julow, Town Treasurer and Martha Taylor-Varney, Administrative Assistant. Also, see sign in sheet of in person and Zoom attendees.Attendance SB 03-08-2021

1. Called to Order: The meeting was called to order by Erin Morse at 6:02 PM.

2. Board Reorganization and appointments:
A. The meeting was opened by the Town Clerk, Erin Morse, for reorganization. Skip Brown and Chuck Hulse were sworn in.
B. Erin Morse asked for nominations for the Chairperson of the Selectboard. Skip Brown made a motion to nominate David Carter as Chairman of the Selectboard. Anne Zolotas made a motion to nominate Ross Brown as Chairman of the Selectboard. Ross Brown withdrew his name from consideration. The motion for David Carter as Chairman was seconded, David Carter abstained, the others so voted and the motion carried. The meeting was then turned over to David Carter.
C. Ross Brown made a motion to appoint Skip Brown as clerk to the Selectboard. The motion was seconded, Skip Brown abstained, the others so voted and the motion carried
D. Skip Brown made a motion to appoint Ross Brown as Vice Chairman to the Selectboard. The motion was seconded, Ross Brown abstained, the others so voted and the motion carried.
E. Ross Brown made a motion that the regular Selectboard meetings will be at 7:00 pm during Daylight Saving Time and 6:00 pm during Daylight Standard Time at Town Hall and via Zoom unless otherwise noted. The motion was seconded, all in attendance so voted and the motion carried.
F. Ross Brown made a motion that Postings of agendas and other official posting locations will be the Town Hall, the Post office, and The Worthen Library. The motion was seconded, all in attendance so voted and the motion carried.
G. Skip Brown made a motion that The Islander would be the paper of record for legal notices. The motion was seconded, all in attendance so voted and the motion carried.
H. Appointments:
-Ross Brown made a motion to re-appoint Anne Zolotas as Tree Warden. The motion was seconded, all in attendance so voted and the motion carried.
-Ross Brown made a motion to re-appoint John Roy as Road Commissioner. The motion was seconded, all in attendance so voted and the motion carried.
-Ross Brown made a motion that the animal control officer will remain Jim Benson. The motion was seconded, all in attendance so voted and the motion carried.
-Ross Brown made a motion to re-appoint David Carter as Emergency Management Director. The motion was seconded, David abstained, the others in attendance so voted and the motion carried.
-David Carter made a motion to appoint Chuck Hulse Deputy Emergency Management Officer. The motion was seconded, all in attendance so voted and the motion carried.
I. Skip Brown made a motion to approve and sign the FY2021/2022 Selectboard Rules of Procedure. The motion was seconded, all in attendance so voted and the motion carried.Rules of Procedure 2021

4. Adjustment to the Agenda:
-none

Minutes:
-Ross Brown a motion to accept the minutes of the regular meeting of February 22, 2021 as written. The motion was seconded, Chuck Hulse abstained, the others in attendance so voted and the motion carried.

5. Public input:
A. PC member Sandy Gregg stated that there will be a public EV charging station installed in South Hero. The first one will go on Community Lane and a possible second one may be installed at Town Hall. The “Better Places” grant opportunity that was applied for “pocket parks” in South Hero was not awarded during this round. If another grant opportunity presents, then the Town can apply again.

6. New Business:
A. Erin Morse gave an update as the new Town Clerk.
-Naomi King is hired as an assistant Town Clerk/Treasurer and Sam Hilliker will remain as an assistant Town Clerk/Treasurer.
-The office hours will remain the same as before for now: Monday-Wednesday 8:30-4:30 PM and from 8:30-5:00 on Thursdays.
-There are some computer and phone issues that will be looked into.
-In order to help reduce foot traffic in Town Hall, she hopes to utilize the website to have forms uploaded that a client can then print out and then ether mail or use the drop box outside of Town Hall.
B. Kim Julow gave an update as the new Town Treasurer.
-Since the role of Town Clerk and Treasurer has been a position that one person has held in the past, it will take a little time to define the separate roles of each new elected official.
-Due to input from the auditor, she will begin to set up a new “point of sale” procedure for the intake of money.
– Ross Brown made a motion to approve and sign the document that stipulates that one Selectboard member may approve and sign the orders so that payroll and bills may be paid on time. The motion was seconded, all in attendance so voted and the motion carried. Note that the full Board will review and sign them at the next scheduled meeting.
-Ross Brown made a motion that the Treasurer may be temporary collector of delinquent taxes and may send notices to delinquent taxpayers. The motion was seconded, all in attendance so voted and the motion carried.
-Ross Brown made a motion that the Board will adopt delinquent tax procedures and will appoint a delinquent tax collector at a future meeting. The motion was seconded, all in attendance so voted and the motion carried.
-Ross Brown made a motion that the bill from Candy Lab may be paid using funds from the “gifts and recognition” budget line. The motion was seconded, all in attendance so voted and the motion carried.
C. Anne Zolotas made a motion to allow the Road Commissioner and/or Road Foreman to sign road permits and postings. The motion was seconded, all in attendance so voted and the motion carried.
D. Due to a conflict of interest, newly elected Constable Ross Brown resigned as Town Constable. The Board will research the role and seek a replacement to appoint to the position at a future meeting.

7. Administrative Assistant Report:
A. Martha presented a written report. See the written report available in Town Hall or on the Town website for all of discussion points.
B. Anne Zolotas made a motion to appoint Ross Brown as a Municipal Authorizing Official (MAO) to approve actions and financial expenditures on grants that the Town is an applicant for. The motion was seconded, all in attendance so voted and the motion carried.
-Charles Hulse made a motion to appoint Anne Zolotas as a Municipal Authorizing Official (MAO) to approve actions and financial expenditures on grants that the Town is an applicant for. The motion was seconded, all in attendance so voted and the motion carried.
C. Parking in the breakdown lane in the Village districts on Route 2 is allowed. This has caused some problems with visibility sight lines in the past. Ross Brown made a motion to allow the ZA permission to reach out to VTrans to explore the possibility of no parking zones on certain sections of Route 2. The motion was seconded, all in attendance so voted and the motion carried.

8. Old and Ongoing Business:
A. Nothing new at this meeting.

9. Other Business:
A. Ross Brown made a motion to sign orders #21-18. The motion was seconded, all in attendance so voted and the motion carried.

B. Ross Brown will be a liaison between the Board and the Road Department and will make regular reports to the Board. Chuck Hulse will be a liaison between the Board and the Rec. Commission. He will make regular reports to the Board.
C. Ross Brown made a motion to approve the class 2 liquor license permit applications for: Wally’s Place Bagel and Deli, Wally’s Place Bagel and Deli outside consumption, Arbor Farm Market, LLC, and Keeler’s Bay Variety. The motion was seconded, all in attendance so voted and the motion carried.
D. Ross Brown made a motion to pause the renaming of White’s Beach to South Hero Town Beach until the Recreation Commission can hold a public hearing and make a recommendation to the Board. The motion was seconded, all in attendance so voted and the motion carried.
E. Ross Brown made a motion to go into executive session for personnel matters at 8:15. The motion was seconded, all in attendance so voted and the motion carried. Executive session ended at 8:35 pm. Upon exiting executive session, Ross Brown made a motion that the former Town Clerk may paid for one more pay period. The motion was seconded, all in attendance so voted and the motion carried.

10. Adjournment:
-Skip Brown made a motion to adjourn at 8:40 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                         Approved by,

_______________________________ ________________________________
Graham Brown                                                        David Carter, Chair

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++Administrative Officer’s Report to Selectboard                                                          March 8, 2021

Discussion Items:

  1. A new Municipal Authorizing Official (MAO), preferably 2, needs to be appointed by the Board to authorize the SB Assistant to approve actions and financial expenditures on grants for which the Town are Applicants (currently Bayview Crossing and Old White Meeting House). It is my understanding that this official must be someone who can authorize financial expenditures.  Although I manage the grant applications, I cannot be the MAO.
  2. The application for the Implementation Grant for Bayside Crossing was re-submitted in late February. I have been asked by Cathedral Square to be available again for VCDP’s Board meeting on April 1st to present the application, along with Robin Way of CIDER and Cindy Reid of Cathedral Square, to the VCDP Board.
  3. I contacted Craig Keller at VTrans to ask if the Town had any way to prohibit parking in the breakdown lane of RT 2 in areas of South Hero and Keeler Bay villages where parked cars cause safety issues. Keller responded that the Selectboard could request, in writing, for the Vermont Traffic Committee to consider a “No Parking” zone.  If approved, it could be legally enforced legally enforced.  I am asking the Selectboard to consider this.
  4. Lauren Treftz of 384 South St. called me to ask if she could host a family get-together at White’s Beach (this is not an attempt to take sides in the current conversation) on Easter Sunday (April 4) for 2 hours, beginning at 10AM. She plans for fewer than 10 people attending.  I suspect this won’t be a popular beach day.
  5. Will the Selectboard consider allowing Efficiency Vermont to do a building assessment of the Town Office and possibly change out the light fixtures for more energy efficient ones? The florescent lights in the Zoning Office are starting to blink (again).  Very frustrating (and annoying…).  The Town Clerk concurs.
  6. The Better Places grant application, to place pocket parks at the ‘Honeymoon Cottage’ and behind the Worthen Library, was not awarded to South Hero. There were many more applications than anticipated and the State is considering another grant opportunity.
  7. There is a 5th Monday this month (March 31st). Is the Selectboard interested in meeting with the Planning Commission and Development Review Board, via Zoom?
  8. Re: The Feb 2019 Notice of Violation to the Zlotoff Foundation for use of the first floor of the barn at Apple Island Resort for use as a car museum – I have received an application for conditional use and site plan review for the museum. Once this review is held, the NOV will be considered cured.

Planning Commission:

The Planning Commission is now holding meetings via Zoom.

  1. The Planning Commission is looking at its long-term schedule to update the Town Plan by August of 2023. Previously, the Plan was required to be updated every 5 years, but after the 2015 update the State requirements changed to every 8 years.  Greta Brunswick of NRPC will join the April 7 meeting to discuss this update and whether the Town should consider applying for a Municipal Planning Grant for help with this project.
  2. The Planning Commission has received positive feedback about a possible Small Business Saturday to include all the Grand Isle County communities in November. Michele Gammal will be meeting with Sherry Potvin of the Champlain Islands Economic Development Corporation and Randy Smith of Buy Vermont Local in March to further discuss ideas.  The Commission agreed that the best date for this year would be the Saturday before Thanksgiving – Nov. 20th.
  3. Other topics of conversation include Acts 143 (On-Farm Accessory Businesses) and Act 179 (Accessory Dwellings). The SB agreed to an amendment of the Development Regulations in late 2020 to reflect the State’s definition of Accessory Dwellings.  Additional review requirements by the State may necessitate further amendments.  The PC will be discussing this with NRPC at the 4/7 meeting.
  4. Additional topics of discussion include whether there is a need to proactively include regulations for airfields and helipads. Vermont Transportation Board is putting together information for towns to consider when deciding whether these regulations may be necessary.

Development Review Board:

I am scheduling DRB hearings into late May 2021.  All hearings are being held via Zoom for the foreseeable future. Several of these hearings are to complete the requirements for the new mobile vendors’ license.

–  Upcoming hearings also include a variance request, a CU/SP review for an accessory use, and subdivision.

–  Recent DRB hearing decisions are posted on the Board outside the ZA’s office or can be emailed upon request.

Respectfully submitted,

Martha Taylor-Varney (ZA)