August 15, 2019

Selectboard Minutes
Regular Meeting of August 12, 2019
South Hero Town Hall, Monday 7:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, David Carter, Sharon Roy
Board Members Not Present: none
Others Present: Janet Yates, Town Clerk and Martha Taylor-Varney, ZA and Admin. Assistant. Also see sign in sheet.

1. Called to Order:
-The meeting was called by Chairman Shaw at 7:00 pm

2. Adjustment to Agenda:
– none

3. Minutes:
-David Carter made a motion to accept the minutes of the meeting of July 22 and July 29, 2019 as written. The motion was seconded, Sharon Roy abstained, the others in attendance so voted and the motion carried.

4. Public input:
A. Cathy Sheffield questioned why there was a deficit line on the 2019 tax bill. The Town ran a deficit in FY 2018/2019 due to several factors. Income was less than expected and expenses were more than budgeted for. In addition, the Town installed new computer software programs, and the change in practices re-arranged how some line items and funds are labeled/accounted for. Per State statute, the Town must cover a deficit in the next fiscal year.
-She also asked about the emerald ash borer (EAB) and what the Town will do about trees on Town property. The Emerald Ash Borer (EAB) is in the County and is about 100% fatal to ash trees. Anne and David have completed an inventory of trees in the Town right of way (ROW). There are 744 Ash trees counted and approximately 10% of them are over 24” diameter. Dead trees will have to be removed and there will be a significant cost associated with removing these trees over the next several years. The voters approved setting up a separate EAB fund. This fund was started with an article in the amount of $10,000.00. The plan is to add to this fund yearly.
B. Alex Frank is completing an 8th Grade community service project. He received a $1000.00 grant from RiseVT and is building 3 bike racks. He asks the Selectboard’s permission to install the bike racks at Town Hall, Worthen Library and White’s Beach. David Carter made a motion to accept the bike racks with appreciation and the recognition of the hard work in making them. The motion was seconded, all in attendance so voted and the motion carried with the understanding that they will be installed with input for the exact location of each rack.

5. New Business:
A. Joe Connelly of RunVT was present to discuss the Island Vines 10K run that will begin at Snowfarm Vineyard. Skip Brown made a motion to approve and sign a letter of support from the Selectboard so that Run Vermont can apply for permits and hold the race. The motion was seconded, all in attendance so voted and the motion carried.
B. Ray Mitchell, President and Darren Lawrence, Chief of Grand Isle Rescue (GIR) were present to discuss some concerns that GIR has with South Hero Rescue (SHR). Anne Zolotas recused herself from the Selectboard for this discussion since she is a member of SHR. See the attached two page document  Grand Isle Rescue document 8-12-2019 filed with these minutes for some background, but the main concern seems to be that in 2018/2019 South Hero had 188 calls and was unable to provide a sufficient crew for about 40 requests for aid. Due to mutual aid, GIR had to respond to most of the 40 calls that SHR did not cover due to not enough personnel. This is putting a strain on GIR. There is no one solution for SHR, but some possibilities are more volunteers, a merger with another rescue squad, or for the Town to hire out its rescue service.
The State can help the Town design a solution for the Town. The South Hero Selectboard thanks all SHR, GIR and 1st Responders who volunteer their time. The Board will meet with SHR at the Sept. 9 meeting to discuss this further.
C. Anne Zolotas made a motion to accept the quote of $14,500.00 from Jack’s Heating and A/C to install heat pumps in Town Hall. There will be 3 compressor units and 6 interior head units. The motion was seconded, all in attendance so voted and the motion carried.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.

7. Old and Ongoing Business:
A. The Grand Isle Emerald Ash Borer (EAB) has received a grant for public education of the pest. An informational meeting will be held in each Town of the County. More info on a date for the South Hero meeting will be discussed at a future meeting.
B. David Carter made a motion to apply for a Municipal Planning Grant to study water and wastewater for the Town. The motion was seconded, all in attendance so voted and the motion carried.

8. Announcements and Communications:
A. See other business

9. Other Business:
A. David Carter made a motion to sign orders 20-03 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. David Carter is working on agreement between the Town and the Library. He will attend a library board meeting and will report back to the Selectboard with an update.
C. Skip Brown made a motion to establish a reserve fund for the restoration and preservation of recording documents. The motion was seconded, all in attendance so voted and the motion carried.
D. David Carter made a motion to approve and sign the liquor license for Chefwerks, LLC for the period of
Sept. 15, 2019-March 15, 2020. The motion was seconded, all in attendance so voted and the motion carried.
E. There a many cars that park on both sides of Martin Rd. near the entrance to the State fishing access/Island Line bike path. Perhaps no parking on one side of the road signs should be considered in the future.
10. Adjournment:
-Skip Brown made a motion to adjourn 7:50pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                         Approved by,

_______________________________ ________________________________
Graham Brown                                                       Jonathan Shaw, Chairman

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Administrative Officer’s Report to Selectboard August 12, 2019
Discussion Items:
1. I sent letters to all the landowners identified as having one of ten wells within the radius of the capped Town landfill. I have received responses from 6 homeowners – 2 are on the Fire District #4 system and no wells exist. Homeowners of 3 other wells and the pond have given permission for testing. 2 of the remaining landowners have not responded but I have confirmation from the Fire District that these properties are on their water system. This leaves 3 landowners who have yet to respond. The deadline for responses had been August 9. One landowner is from out of town and may not have had time yet to respond, another gave me the names of two local contacts (from whom I have yet to hear), and a third lives here but has not yet responded. Joel Behrsing of Johnson Company had hoped to conduct the tests this week. How would the Board like to proceed?
2. The grant application by Cathedral Square to the Northern Border Regional Commission for upgrading the water service to the area of the proposed senior housing on Carter Lane was not selected for funding. This was a highly competitive grant round Only 28% of the applications were funded.
3. The Zlotoff Foundation appealed the DRB’s decision to deny the Foundation’s appeal of 2 notices of violation to Environmental Court (Superior Court – Environmental Division). An initial phone conference has been scheduled for 11:30 on August 26th.
4. The Sign Ordinance has been posted at the Post Office, Town Offices, Library, Robinson’s Hardware, and Keeler Bay Variety. It will become effective on September 21st unless a petition of at least 5% of the voters (77) is filed with the Town Clerk by September 4, 2019.
5. Northwest Regional Planning Commission is preparing an application for a 2020 Municipal Planning Grant for the Town of South Hero. This grant would pay for a feasibility study for water and/or wastewater infrastructure for South Hero. As discussed at the 5th Monday meeting at the Library on July 29, the Selectboard needs to decide the scope of the study before the application can be completed. Does the SB want the study to encompass just the villages or Town wide? Do you want to include water or wastewater, or both? The Planning Commission recommends the Board authorize a Town-wide study for both water and wastewater.

-Planning Commission: The Planning Commission is scheduling their public hearing for the final draft of the updated Development Regulations for Wednesday, Oct 2, 2019 at 7PM. Should this hearing not result in substantial changes to the document, a Selectboard public hearing can be scheduled. Right now, suggested dates are October 28, November 11, or December 9, or by a special meeting scheduled by the SB. I would like the document posted on the Town website.

-Development Review Board:
– Hearings scheduled this Wednesday (8/14) include a final plat review for the Lavin 6-lot subdivision and a conditional use and site plan review for an expansion of the marina at Keeler Bay campground and Marina. Scheduled for August 28 is a Conditional Use and Site Plan review for RL Vallee for a gas station and convenience store at the intersection of RTs 2 and 314. September’s hearings include a 2-lot subdivision and another variance request. The Board is currently booked completely through the month of September.

Respectfully submitted,
Martha Taylor-Varney, Zoning Administrator and Assistant to the Selectboard

August 12, 2019 Agenda

August 7, 2019

TOWN OF SOUTH HERO
Selectboard Agenda
Regular Meeting of Monday August 12, 2019
South Hero Town Hall, at 7:00 PM

_______________________________________________________________________
Jonathan Shaw, Chairman
David Carter – Sharon Roy
Anne Zolotas – Graham “Skip” Brown

1. Call to Order

2. Adjustment to Agenda

3. Approval of Minutes
A. Meeting of July 22, 2019 and meeting of July 29, 2019

4. Public Input

5. New Business
A. Joe Connelly of RunVT re: Island Vines road race in South Hero
B. Possible Executive session for personnel matters re: South Hero Rescue (20-30 minutes)
C. Review quote for heat pumps for Town Hall

6. Reports of Officers
A. Review written report from Administrative Assistant

7. Ongoing and Old Business
A. Discuss EAB public meeting date and venue
B. Discuss MPG grant for water/wastewater

8. Announcements and Communications

9. Other Business
A. Sign order(s), if necessary
B. Discuss agreement between Town and Library
C. Discuss reserve fund
D. Review and sign liquor license application

10. Adjournment

July 29, 2019 Minutes

August 1, 2019

Selectboard Minutes
5th Monday Meeting of July 29, 2019
Worthen Library Community Room, Monday 7:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, David Carter
Board Members Not Present: Sharon Roy
Others Present: Martha Taylor-Varney, ZA and Admin. Assistant. Also see sign in sheet.

1. Called to Order:
-The meeting was called by Chairman Shaw at 7:00 pm

2. Adjustment to Agenda:
– none

3. Public input:
A. Dave Hobbs, Chairman of the Recreation Commission reminded the Board that the Annual Tryathalon for children 11 years old and under will be held at White’s Beach on Saturday, August 24, at 10 AM (Registration 9:30). There will be 2 age groups: Under 7 and 7-11. Swim, bike, and run appropriate distances for each of the 2 age divisions. It’s a fun way to encourage fitness.
B. Note that the Wrenegade Sports event at Snowfarm Vineyard brought in over 1000 registered bicyclists. There were problems as noted in a letter by Sheriff Ray Allen to the Selectboard. Many cyclists ignored rules of the road and event staff. Grand Isle was not notified of the event and where blindsided by the number of cyclists. The GI Selectboard is having a special meeting tonight with event organizers and law enforcement. Some question whether this event is too big for the Islands. More info will follow.
C. Tim Maxham noted that the fog lines on South Street are faded and should be repainted to help delineate the shoulder where cyclists may ride.

4. New Business:
A. Taylor Newton of Northwest Regional Planning (NRPC) discussed the Old White Meetinghouse (OWM) study for future use of the building is ongoing. There is a community survey that currently has about 100 responses. A final report will be issued in October of 2019. He passed out maps of the area and asked the public in attendance to mark it up, noting what they would like to see. He will disseminate the info and report back to the OWM committee.
B. The Planning Commission (PC) has been working on new Town development regulations for over 3 years. The final draft is being readied for public hearings. Taylor Newton explained that there are 2 ways to approve development regulations. By a vote of the Selectboard or by public vote. NRPC advocates for Selectboard vote after a series of public hearings. There are timelines for adoption of new regulations dictated by State Statute that will have to be followed. The entire new document will be posted on the Town website soon.
C. Taylor Newton noted that there are possible grants to study municipal water and/or wastewater study funding. An estimate for the study is approx. $50,000.00 – $70,000.00. The consensus of the public in attendance at this meeting seems to think that a study for both water and wastewater for the whole town, not just a village district, should be considered.

5. Other Business:
A. The Community Room at the Worthen Library is a great place to hold a meeting. It’s air conditioned and has plenty of room for a meeting of this size (33 people signed the sign-in sheet).

6. Adjournment:
-David Carter made a motion to adjourn 7:55pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                        Approved by,

_______________________________ ________________________________
Graham Brown                                                       Jonathan Shaw, Chairman

July 22, 2019 Minutes

July 26, 2019

Selectboard Minutes
Regular Meeting of July 22, 2019
South Hero Town Hall, Monday 7:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, David Carter
Board Members Not Present: Sharon Roy
Others Present: Janet Yates, Town Clerk and Martha Taylor-Varney, ZA and Admin. Assistant. Also see sign in sheet.

1. Called to Order:
-The meeting was called by Chairman Shaw at 7:00 pm

2. Adjustment to Agenda:
– none

3. Minutes:
-David Carter made a motion to accept the minutes of the meeting of July 8, 2019 as written. The motion was seconded, all in attendance so voted and the motion carried.

4. Public input:
A. none

5. New Business:
A. David Carter made a motion to set the tax rate at 2.0131 residential (1.6435 School and 0.3695 Town) and 2.0001 non-residential (1.6305 School and 0.3695 Town). The motion was seconded, all in attendance so voted and the motion carried.
B. The quote to install heat pumps in Town Hall is not ready for this meeting. It will be discussed at a future meeting.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.
B. David Carter made a motion to approve the Sign Ordinance and have Martha submit the notice in the Islander as well as the Town website and designated places in Town. The motion was seconded, all in attendance so voted and the motion carried.
C. Anne Zolotas made a motion to refund a $180.00 permit fee to Carol Egan for a permit that was withdrawn. The motion was seconded, all in attendance so voted and the motion carried.

7. Old and Ongoing Business:
A. The VHB+The Johnson Company will test water wells and surface water for PFAS within a 1 mile radius of the old landfill. A packet with info and permission to test the wells will be sent to landowners of the wells.
B. The Grand Isle Emerald Ash Borer (EAB) has received a grant for public education of the pest. An informational meeting will be held in each Town of the County. More info on a date for the South Hero meeting will be discussed at a future meeting.

8. Announcements and Communications:
A. See other business

9. Other Business:
A. Skip Brown made a motion to sign orders 20-02 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. David Carter made a motion to approve and sign an Errors and Omissions notice from the Listers. The motion was seconded, all in attendance so voted and the motion carried.
C. The culvert at Tracy Road has failed. Final permits are being obtained, then a new culvert will be installed.

10. Adjournment:
-Skip Brown made a motion to adjourn 7:50pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                            Approved by,

_______________________________ ________________________________
Graham Brown                                                        Jonathan Shaw, Chairman

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Administrative Officer’s Report to Selectboard July 22, 2019
Discussion Items:
1. The Town did not receive the Vermont Community Development planning grant ($60,000) in June because a septic easement has yet to be finalized. Should the Town want to resubmit for future consideration, the Resolution for Application will need to be re-adapted by the Town, an easement agreement for septic will need to be secured, and a new public hearing will be required.
2. The 5th Monday meeting with the SB, PC, and DRB, scheduled for July 29th will be warned as a special Selectboard meeting. The discussion will include a continuation of the discussion begun on May 1st with Taylor Newton of NRPC regarding opportunities, challenges, and potential funding sources for water and wastewater-related planning and infrastructure in South Hero Village. The agenda will also include a second public meeting of the Old White Meeting House Outreach Committee. In addition, I will have hard copies of the Development Regulations draft updates for all SB/DRB/PC members. I will be sending electronic copies prior to the meeting.
3. I have received information from Joel Behrsing of the Johnson Company regarding contacting owners of wells to test for PFAS contamination within the 1-mile radius of the closed Town landfill on Dubuque Lane. The State has approved the Johnson Company’s plan for testing. There are 10 wells identified. Johnson Company provided sample permission forms. The packet includes information about PFAS and an explanation of the testing procedure. Joel Behrsing suggests that the well owners be contacted by telephone notifying them of the proximity of their wells to the landfill.
4. DRB member Ross Brown has notified the Board that he will be resigning. He has offered to stay on until his house has been sold. DRB Alternate and Board Clerk Jim Brightwell has agreed to become a permanent member of the DRB. I will be advertising for a new Alternate member.
5. The Zlotoff Foundation appealed the DRB’s decision to deny the Foundation’s appeal of 2 notices of violation to Environmental Court (Superior Court – Environmental Division). So far, I’m not aware of any conferences that have been scheduled.
6. The Sign Ordinance was approved by the Selectboard at their June 8th meeting. I was on vacation and did not back return to my office until June 10. I was not told about the sign ordinance approval until June 16, at which time it was too late to put the information in the Islander (required by Statute) to meet the 14-day deadline for notification of the Board’s approval. I am asking the Board to approve the Ordinance again to restart the clock on the required notifications.
7. Carol Egan applied for a conditional use and site plan review with the DRB for a childcare center here in South Hero. The Board approved her application, but her original location had obstacles with wastewater. She had subsequently applied for a review at a different location and paid for a new review before the Board. That application was withdrawn after the fee had been deposited but no preparation for notifications of a hearing date had been made by the Zoning Administrator. I am asking if the Selectboard would approve a full refund of her $180 hearing fee for the second review application.

-Planning Commission: After just one more little tweak, the final draft of the Development Regulations is being formatted and will be forwarded electronically to the Selectboard ASAP. The Planning commission has asked that the Selectboard be ready to discuss the approval process at the July 29th fifth-Monday meeting.

-Development Review Board:
– Hearings scheduled this Wednesday (7/24) include 2 variance requests. The August 14 meeting will include 2 hearings – final plat review for a 6-lot subdivision, and a site plan/conditional use review for the expansion of Keeler Bay Marina. Scheduled for August 28 is a Conditional Use and Site Plan review for RL Vallee for a gas station and convenience store at the intersection of RTs 2 and 314. September’s hearings include a 2-lot subdivision and another variance request. The Board is currently booked completely through the month of September.

Respectfully submitted,
Martha Taylor-Varney, Zoning Administrator and Assistant to the Selectboard

July 29, 2019 “5th Monday” Meeting

July 24, 2019

TOWN OF SOUTH HERO
Selectboard, “5th Monday” Joint Meeting Agenda
With the Planning Commission (PC) & Development Review Board (DRB)
Monday, July 29, 2019 at 7:00 PM
Community Room (Downstairs) @ Worthen Library

_____
Selectmen:
Jonathan Shaw, Chair
David Carter – Skip Brown
Anne Zolotas – Sharon Roy

1. Call to Order

2. Adjustment to agenda, if necessary

3. Public Input

4. New Business
A. Old White Meeting House update/public meeting
B. Discuss draft of new Development Regulations and how to proceed with approval process
C. Taylor Newton of NRPC to discuss possible funding

5. Announcements and Communications

6. Other Business

7. Adjournment