June 22, 2020 Minutes

June 25, 2020

Selectboard Minutes
Regular Meeting of Monday June 22, 2020 at 7:00 PM
South Hero Town Hall

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Ross Brown, Anne Zolotas
Board Members Not Present: David Carter
Others Present: Janet Yates Town Clerk, Martha Taylor-Varney ZA and SB assist. Also see sign in sheet.

1. Called to Order:
-The meeting was called by Chairman Shaw at 7:00 pm

2. Adjustment to Agenda:
– Move executive session to just before New Business

3. Minutes:
-Ross Brown made a motion to approve the minutes of June 8, 2020. The motion was seconded, the others in attendance so voted and the motion carried.

4. Public input:
A. none.

5. New Business:
A. Skip Brown made a motion to go into executive session for personnel matters at 7:02 pm. The motion was seconded. Jonathan Shaw recused himself from the meeting and the vote, the others so voted and the motion carried. Executive session ended at 7:23 pm. Upon exiting executive session, Anne Zolotas made a motion to appoint David Roy, Sandy Gregg and Jonathan Shaw to the Planning Commission for 3 year terms. The motion was seconded, Jonathan Shaw abstained, the others so voted and the motion carried.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.

7. Old and Ongoing Business:
A. None at this meeting

8. Announcements and Communications:
A. See other business

9. Other Business:
A. Skip Brown made a motion to approve and sign orders 20-26 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. Ross Brown made a motion to accept the proposal from the Listers to postpone reappraisals until July of 2021 and to extend the deadline for the completion of the rolling reappraisals until 2026. The motion was seconded, all in attendance so voted and the motion carried.
C. Skip Brown made a motion to approve and sign the contract with Sullivan, Powers &Co. for the audit of the FY 2019/2020 records. The motion was seconded, all in attendance so voted and the motion carried.

10. Adjournment:
-Skip Brown made a motion to adjourn 7:40 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                         Approved by,

_______________________________ ________________________________
Graham Brown                                                          Jonathan Shaw, Chairman

********************************************************************************************************
Administrative Officer’s Report to Selectboard June 22, 2020

Discussion Items:
1. Local Motion is now saying that the causeway and bike ferry will not be operational until September due to delays in the project caused by COVID 19.
2. Town Office employees would like to request that the Selectboard provide a picnic table for employees’ use to eat lunch outside, weather permitting.
3. I received one response for consideration to be on the Planning Commission, other than the 3 current members who have requested to be re-appointed. Appointments need to be made before the end of June.
4. I will be out of the office on June 29th.

Planning Commission:
The Planning Commission is meeting at the Town Office with proper social distancing and mask protocols. Their July 1st meeting will be a Zoom public discussion on whether the Town should consider adopting a junk ordinance.

Development Review Board:
– The DRB has 1 hearing on June 24 that will be held by Zoom, followed by deliberations for the two hearings held on the 10th. Hearings are already scheduled for both meetings in July.
– Recent DRB hearing decisions can be found posted on the Board outside the ZA’s office.

Respectfully submitted,
Martha Taylor Varney, ZA and Selectboard Assistant

June 8, 2020 Minutes

June 11, 2020

Selectboard Minutes
Regular Meeting of Monday June 8, 2020 at 7:00 PM
South Hero Town Hall

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Ross Brown, David Carter, Anne Zolotas
Board Members Not Present: none
Others Present: Janet Yates Town Clerk, Martha Taylor-Varney ZA and SB assist. Also see sign in sheet.

1. Called to Order:
-The meeting was called by Chairman Shaw at 7:00 pm

2. Adjustment to Agenda:
– add to New Business: discuss roadside mower
-add at end of meeting: Executive session to discuss personnel matters

3. Minutes:
-David Carter made a motion to approve the minutes of May 11 and May 14, 2020. The motion was seconded, Anne Zolotas abstained, the others in attendance so voted and the motion carried.

4. Public input:
A. Everett Dubuque was present to discuss delinquent taxes. Since he is the delinquent tax collector, it is up to him to negotiate with the landowner. Should he not be able come to decision with the landowner, then the landowner may appeal to the Board of Civil Authority.

5. New Business:
A. Terry Robinson, Cathy Merrihew and Ron Phelps were present to discuss a proposal to move and restore an old tourist cabin that was formerly at the South Hero Inn (now Community Bank). A possible location mentioned was the grass area where the former white fire building was at the west side of the Old White Meeting House. More information will be necessary and will be at a future meeting.
B. David Carter made a motion to approve and sign the contract for the Grand Isle County Sheriff contract, as budgeted. The motion was seconded, all in attendance so voted and the motion carried.
C. David Carter made a motion to adopt the Vermont Local Government Resolution (as presented by VLCT Synopsis: The Vermont League of Cities and Towns has joined the National League of Cities’ campaign to lobby Congress for direct federal aid to cities and towns throughout the country. The VLCT Board voted to participate in the campaign financially and through active advocacy. We will forward all of the resolutions to Senators Leahy and Sanders and Congressman Welch). The motion was seconded, Jonathan Shaw voted no, the others in attendance so voted and the motion carried.
D. The roadside mower has broken many times and now has a damaged transmission. It may not be worth repairing. A new mower is approx. $85,000.00-$100,000.00. David Carter made a motion to authorize road the foreman, John Beaulac, to spend up to $50,000.00 from the equipment replacement fund on a used mower he has located. The motion was seconded, all in attendance so voted and the motion carried.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.

7. Old and Ongoing Business:
A. none at this meeting

8. Announcements and Communications:
A. see other business

9. Other Business:
A. David Carter made a motion to approve and sign orders 20-24, 20-25 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. There is now a paid employee for South Hero Rescue. Currently she will work 24 hours/week.
C. The Planning Commission has 2 openings. Any interested resident may submit a letter of interest.
D. The name “White’s Beach” was discussed. It was suggested that the Recreation Commission and the Historical Society decide on wording for a sign to explain the name.
E. Anne Zolotas made a motion to go into executive session at 8:00pm for personnel matters. The motion was seconded, all in attendance so voted and the motion carried. Executive session ended at 8:25 pm. No action was taken after executive session.

10. Adjournment:
-David Carter made a motion to adjourn 8:26 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                          Approved by,

_______________________________ ________________________________
Graham Brown                                                        Jonathan Shaw, Chairman

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Administrative Officer’s Report to Selectboard June 8, 2020

Discussion Items:
1. Local Motion is anticipating an opening date for the bike ferry to be in July – actual date TBA. This will coincide with the completion of repairs to the causeway. The ferry will operate daily rom July through Labor Day, then on Friday, Saturday, and Sunday from September 11 to October 12. Hours of operation will be 10AM to 6PM.
2. I am working from the office full-time now.

Planning Commission:
The Planning Commission is meeting at the Town Office with proper social distancing and mask protocols. They will meet outside as weather permits. Meetings that anticipate larger groups (public meetings or “hot topic” meetings will continue to be held over Zoom.
Discussion includes refining some definitions in the Regulations (industry/light industry), reviewing new and updated zoning application forms, a food truck ordinance, a junk ordinance, and underused public spaces. The next PC meeting will be June 17 at 6PM at the Town Office.

Development Review Board:
– The DRB has 2 hearings on June 10 that will be held by Zoom. A June 24 hearing is scheduled to be held at the Town Office as I don’t anticipate there will be more than the Board and the Applicant attending. Future hearings may need to be scheduled via Zoom.
– Recent DRB hearing decisions can be found posted on the Board outside the ZA’s office.

Respectfully submitted,
Martha Taylor Varney, ZA and Selectboard Assistant

May 14, 2020 Minutes

May 15, 2020

Selectboard Minutes
Regular Meeting of May 14, 2020
South Hero Town Hall, Monday 4:30P M

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Ross Brown, David Carter
Board Members Not Present: Anne Zolotas
Others Present: Andy McIlwaine via phone

1. Called to Order:
-The meeting was called by Chairman Shaw at 4:30 pm

2. New Business:
A. Skip Brown made a motion to go into executive session to discuss legal matters at 4:30. The motion was seconded, all in attendance so voted and the motion carried.
Executive session ended at 5:10 pm. No action was taken after executive session.

3. Adjournment:
-David Carter made a motion to adjourn 5:10 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted, Approved by,

_______________________________ ________________________________
Graham Brown Jonathan Shaw, Chairman

May 11, 2020 Minutes

May 15, 2020

Selectboard Minutes
Regular Meeting of May 11, 2020
Meeting via ZOOM on Monday 7:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Ross Brown, David Carter
Board Members Not Present: Anne Zolotas
Others Present: Janet Yates Town Clerk, Martha Taylor-Varmey ZA and SB assist, Terry Robinson, Jerry Robinson, Cathie Merrihew, Everett Dubuque, Doug Patterson, Sandy Gregg, Buddy Meilleur as videographer from LCATV

1. Called to Order:
-The meeting was called by Chairman Shaw at 7:00 pm

2. Adjustment to Agenda:
– add to New Business: discuss hiring rescue employee

3. Minutes:
-Ross Brown made a motion to approve the minutes of March 23, 2020. The motion was seconded, David Carter abstained, the others in attendance so voted and the motion carried.

4. Public input:
A. Terry Robinson and Cathie Merrihew discussed the possible donation of a “cabin” that was formerly at the South Hero Inn (now Community Bank). It has been stored at the Kinney Farm since being removed +/- 40 years ago. The South Hero Museum committee and Historical Society group will research a possible location and restoration of the building. More information will follow.

5. New Business:
A. Parking stickers for White’s Beach are now available. The fees will be the same as last year. Up to 2 stickers for each South Hero address at $5.00/each and up to 50 for non-residents at $45.00 each.
B. Doug Patterson of the PC suggested that a “junkyard” ordinance be considered. There does not seem to be a great need as there are State regulations that cover some of the concerns, but more info will be forthcoming.
C. The delinquent taxes for the period that were due on April 30 are about $240,000. The State sets the penalty and the Town charges 1%/month for interest on past due balances.
D. Town Clerk, Janet Yates says that the Town is currently in good shape, and she feels that the fact that South Hero allows a discount has helped the Town.
E. Joe Farnham has resigned as the Town representative to Northwest Regional Planning (NRPC) and the Town needs another representative. If any volunteers are know, please let the Selectboard know.
F. Long term planning for getting South Hero records online will be looked into. No money was budgeted for FY20/21. Grants will be explored and money will be considered for the future.
G. David Carter made a motion to approve the hiring of a part time EMT employee to cover 24 hours/week at a pay of $18.00/hour. The motion was seconded, all in attendance so voted and the motion carried.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.

7. Old and Ongoing Business:
A. The “Welcome to South Hero” sign has been replaced. Thanks to Jim Baker of Lake Champlain Dock and Hoist and Mike Gammal of Keeler Bay Campground for sponsoring the sign.

8. Announcements and Communications:
A. see other business

9. Other Business:
A. David Carter made a motion to approve and sign orders 20-20, 20-21, 20-22, 20-23 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. Patrick Robinson is the new Chief of South Hero Volunteer Fire Dept. and Mike Wickenden is the new interim Chief of South Hero Rescue.

C. The Road department has identified roads that need paving repair, second coat paving and new pavement. Due to the drop in oil prices, the price of paving is about 25% less than last year. David Carter made a motion to accept the low bid contract of $66.11/ton to pave the identified roads by the Road Crew. The motion was seconded, all in attendance so voted and the motion carried.
D. The next Selectboard meeting is scheduled for May 25 (Memorial Day). Should a meeting be necessary, then the meeting will be held at Town Hall with masks and social distance plans in place. More info will follow.
E. In light of the COVID-19 situation, Ross Brown wondered what will happen about campgrounds and the July 4 parade.
-Campgrounds are the ruled by the State, so the town doesn’t have a say in their reservations.
-The Town does not actually run the parade. Last year the Islander was the organizer. The Board will reach out see if there are plans to cancel.

10. Adjournment:
-Skip Brown made a motion to adjourn 8:00 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                       Approved by,

_______________________________ ________________________________
Graham Brown                                                      Jonathan Shaw, Chairman

March 23, 2020 Minutes

March 27, 2020

Selectboard Minutes
Regular Meeting of March 23, 2020
South Hero Town Hall, Monday 7:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Ross Brown
Board Members Not Present: David Carter, Anne Zolotas
Others Present: none

1. Called to Order:
-The meeting was called by Chairman Shaw at 7:00 pm

2. Adjustment to Agenda:
– none

3. Minutes:
-Ross Brown made a motion to approve the minutes of March 9, 2020. The motion was seconded, all in attendance so voted and the motion carried.

4. Public input:
A. none

5. New Business:
A. Skip Brown made a motion to add Thereza (Tree) Cononi, and Chuck Hulse to the Recreation Commission. The motion was seconded, all in attendance so voted and the motion carried.
B. Skip Brown made a motion to approve and sign the Grant Agreement Resolution-Single Grantee form which is needed for the proposed Senior Housing. The motion was seconded, all in attendance so voted and the motion carried.
C. Skip Brown made a motion to approve and sign the VCDP Subgrant/Administration Service Agreement form. The motion was seconded, all in attendance so voted and the motion carried.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.

7. Old and Ongoing Business:
A. No info on the replacement of the “Welcome to South Hero” sign.

8. Announcements and Communications:
A. Road Crew member Martin Jensen may have been in contact with a person who has COVID-19 symptoms and has been tested, but not verified. Ross Brown made a motion to instruct Martin Jensen to self-quarantine for now and that he will continue to receive pay. Should the person test positive, he may self quarantine for 14 days. The motion was seconded, all in attendance so voted and the motion carried.  (NOTE: Since the Board meeting and before these minutes were written, it was learned that the person has tested negative. Martin will return to work on Monday, March 30)
B. Due to COVID-19 restrictions, Ross Brown made a motion that at this time no April Meetings will be scheduled. The motion was seconded, all in attendance so voted and the motion carried.
C. Jonathan Shaw made a motion that documents which need signing during this period will be reviewed by the Board electronically. Then they may be signed by the Chairman alone if necessary, or individually one at a time should a quorum of the Board be necessary for signatures. The motion was seconded, all in attendance so voted and the motion carried.

9. Other Business:
A. Skip Brown made a motion to sign orders 20-19 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. Liquor License renewals:
-Ross Brown made a motion to approve and sign the beer and wind liquor license renewal for Snow Farm Winery, LLC. The motion was seconded, all in attendance so voted and the motion carried.
– Ross Brown made a motion to approve and sign the liquor license renewal for Chefworks, LLC/DBA The Roving Feast Catering. The motion was seconded, all in attendance so voted and the motion carried.

10. Adjournment:
-Skip Brown made a motion to adjourn 7:30 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                             Approved by,

_______________________________ ________________________________
Graham Brown                                                          Jonathan Shaw, Chairman

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Administrative Officer’s Report to Selectboard March 23, 2020

Discussion Items:
1. Senior Housing Planning Grant — The Selectboard needs to sign Cathedral Square’s subgrant agreement at their 3/23 meeting. Vermont Community Development will not have their grant agreement offer prepared in time for the SB to sign on 3/23 but will have it for the next meeting in April.
2. Cathedral Square completed a required summary for the Senior Housing planning grant, and I uploaded it to GEARS on March 10. I received notification on 3/23 that it was approved.
3. Continued well monitoring for PFAS in the vicinity of the Town landfill on Dubuque Lane – I sent out cover letters and access agreements to each of the landowners identified for continued well monitoring by VHB on March 16th. The map identifies 8 surrounding wells (in addition to the 4 monitoring wells at the landfill) that will continue to be monitored for PFAS contamination. So far, no wells outside of the landfill location have been found to be affected. I included a stamped envelope addressed to the Town (to my attention) for returning the signed access agreements. Once I receive these, they will be forwarded to VHB.
4. The Wrenegade BikeTour, originally scheduled for July at Snow Farm Winery, has been postponed to September 6th. A March 31st planning meeting with Grand Isle and the Sheriff’s Dept. will be scheduled to a later date.
5. I am working from home right now but have come into the office when it is closed (generally at night) to access parcel files, etc. that I need to answer email questions. I can be contacted through my email – zoning@southherovt.org.
6. I am looking into options for meetings to continue online for DRB and Planning Commission. I am hoping to get assistance from DRB and PC board members who are more familiar with these platforms than I am.

Planning Commission:
Having been approved by the Selectboard at their March 9th meeting, the draft Development Regulations will become effective on March 31st (barring a petition signed by 5% of the Town’s registered voters requesting a Town-wide vote). I will have copies printed after that time for the DRB, Planning Commission, and Selectboard to include in their notebooks. Some additional copies will be available for purchase in the Clerk’s office for those who do not have (or want to have) access to the internet.
The Planning Commission is working on expanding the current Village Center Designation boundaries in both new Village Zoning Districts. The proposed location for the Sr. Housing is not within the current designation boundaries but is within the South Hero Village Zoning District boundaries. By expanding the Village Center Designation boundaries, Cathedral Square will have more opportunities for grants.
The Planning Commission agreed at their 2/19 meeting to keep the 6PM meeting time rather than changing back to 7PM. Martha will amend the PC’s Rules of Procedure to show the new time and will have it ready for the Commission’s signature at their next meeting, tentatively scheduled for April 1st.
Martha and Sam have been working to update current applications for zoning permits and DRB reviews (many of which are out of date). These will be presented to the Planning Commission for their review and approval as they are completed. There will also need to be fees included for new types of review added to the fee schedule. I will include these recommendations for the SB to consider as application drafts are completed.

Development Review Board:
– There were 2 hearings at the March 11 meeting. Decisions for these hearings must be completed by April 15th to meet the 45-day requirement by statute.
– Applications before the Board that were dated after the Dec. 16, 2019 warning date for the Development Regulations’ 1/6/20 Selectboard public hearing are currently being reviewed under both the current regulations and the proposed amended regulations. This will continue until March 31st. Only 2 review applications have been conducted by the DRB under these requirements. They were reviewed under both Regulations and deliberations will include both, even if those deliberations are held after the updated Regulations become effective (3/31), meeting statute requirements.
– No other hearings are scheduled at this time.
– Recent decisions can be found posted on the Board outside the ZA’s office.

Respectfully submitted,
Martha Taylor Varney, ZA and Selectboard Assistant