March 23, 2020 Minutes

March 27, 2020

Selectboard Minutes
Regular Meeting of March 23, 2020
South Hero Town Hall, Monday 7:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Ross Brown
Board Members Not Present: David Carter, Anne Zolotas
Others Present: none

1. Called to Order:
-The meeting was called by Chairman Shaw at 7:00 pm

2. Adjustment to Agenda:
– none

3. Minutes:
-Ross Brown made a motion to approve the minutes of March 9, 2020. The motion was seconded, all in attendance so voted and the motion carried.

4. Public input:
A. none

5. New Business:
A. Skip Brown made a motion to add Thereza (Tree) Cononi, and Chuck Hulse to the Recreation Commission. The motion was seconded, all in attendance so voted and the motion carried.
B. Skip Brown made a motion to approve and sign the Grant Agreement Resolution-Single Grantee form which is needed for the proposed Senior Housing. The motion was seconded, all in attendance so voted and the motion carried.
C. Skip Brown made a motion to approve and sign the VCDP Subgrant/Administration Service Agreement form. The motion was seconded, all in attendance so voted and the motion carried.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.

7. Old and Ongoing Business:
A. No info on the replacement of the “Welcome to South Hero” sign.

8. Announcements and Communications:
A. Road Crew member Martin Jensen may have been in contact with a person who has COVID-19 symptoms and has been tested, but not verified. Ross Brown made a motion to instruct Martin Jensen to self-quarantine for now and that he will continue to receive pay. Should the person test positive, he may self quarantine for 14 days. The motion was seconded, all in attendance so voted and the motion carried.  (NOTE: Since the Board meeting and before these minutes were written, it was learned that the person has tested negative. Martin will return to work on Monday, March 30)
B. Due to COVID-19 restrictions, Ross Brown made a motion that at this time no April Meetings will be scheduled. The motion was seconded, all in attendance so voted and the motion carried.
C. Jonathan Shaw made a motion that documents which need signing during this period will be reviewed by the Board electronically. Then they may be signed by the Chairman alone if necessary, or individually one at a time should a quorum of the Board be necessary for signatures. The motion was seconded, all in attendance so voted and the motion carried.

9. Other Business:
A. Skip Brown made a motion to sign orders 20-19 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. Liquor License renewals:
-Ross Brown made a motion to approve and sign the beer and wind liquor license renewal for Snow Farm Winery, LLC. The motion was seconded, all in attendance so voted and the motion carried.
– Ross Brown made a motion to approve and sign the liquor license renewal for Chefworks, LLC/DBA The Roving Feast Catering. The motion was seconded, all in attendance so voted and the motion carried.

10. Adjournment:
-Skip Brown made a motion to adjourn 7:30 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                             Approved by,

_______________________________ ________________________________
Graham Brown                                                          Jonathan Shaw, Chairman

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Administrative Officer’s Report to Selectboard March 23, 2020

Discussion Items:
1. Senior Housing Planning Grant — The Selectboard needs to sign Cathedral Square’s subgrant agreement at their 3/23 meeting. Vermont Community Development will not have their grant agreement offer prepared in time for the SB to sign on 3/23 but will have it for the next meeting in April.
2. Cathedral Square completed a required summary for the Senior Housing planning grant, and I uploaded it to GEARS on March 10. I received notification on 3/23 that it was approved.
3. Continued well monitoring for PFAS in the vicinity of the Town landfill on Dubuque Lane – I sent out cover letters and access agreements to each of the landowners identified for continued well monitoring by VHB on March 16th. The map identifies 8 surrounding wells (in addition to the 4 monitoring wells at the landfill) that will continue to be monitored for PFAS contamination. So far, no wells outside of the landfill location have been found to be affected. I included a stamped envelope addressed to the Town (to my attention) for returning the signed access agreements. Once I receive these, they will be forwarded to VHB.
4. The Wrenegade BikeTour, originally scheduled for July at Snow Farm Winery, has been postponed to September 6th. A March 31st planning meeting with Grand Isle and the Sheriff’s Dept. will be scheduled to a later date.
5. I am working from home right now but have come into the office when it is closed (generally at night) to access parcel files, etc. that I need to answer email questions. I can be contacted through my email – zoning@southherovt.org.
6. I am looking into options for meetings to continue online for DRB and Planning Commission. I am hoping to get assistance from DRB and PC board members who are more familiar with these platforms than I am.

Planning Commission:
Having been approved by the Selectboard at their March 9th meeting, the draft Development Regulations will become effective on March 31st (barring a petition signed by 5% of the Town’s registered voters requesting a Town-wide vote). I will have copies printed after that time for the DRB, Planning Commission, and Selectboard to include in their notebooks. Some additional copies will be available for purchase in the Clerk’s office for those who do not have (or want to have) access to the internet.
The Planning Commission is working on expanding the current Village Center Designation boundaries in both new Village Zoning Districts. The proposed location for the Sr. Housing is not within the current designation boundaries but is within the South Hero Village Zoning District boundaries. By expanding the Village Center Designation boundaries, Cathedral Square will have more opportunities for grants.
The Planning Commission agreed at their 2/19 meeting to keep the 6PM meeting time rather than changing back to 7PM. Martha will amend the PC’s Rules of Procedure to show the new time and will have it ready for the Commission’s signature at their next meeting, tentatively scheduled for April 1st.
Martha and Sam have been working to update current applications for zoning permits and DRB reviews (many of which are out of date). These will be presented to the Planning Commission for their review and approval as they are completed. There will also need to be fees included for new types of review added to the fee schedule. I will include these recommendations for the SB to consider as application drafts are completed.

Development Review Board:
– There were 2 hearings at the March 11 meeting. Decisions for these hearings must be completed by April 15th to meet the 45-day requirement by statute.
– Applications before the Board that were dated after the Dec. 16, 2019 warning date for the Development Regulations’ 1/6/20 Selectboard public hearing are currently being reviewed under both the current regulations and the proposed amended regulations. This will continue until March 31st. Only 2 review applications have been conducted by the DRB under these requirements. They were reviewed under both Regulations and deliberations will include both, even if those deliberations are held after the updated Regulations become effective (3/31), meeting statute requirements.
– No other hearings are scheduled at this time.
– Recent decisions can be found posted on the Board outside the ZA’s office.

Respectfully submitted,
Martha Taylor Varney, ZA and Selectboard Assistant

March 9, 2020 Minutes

March 12, 2020

Reorganizational + Public Hearing + Regular Selectboard Meeting
Minutes of Meeting of March 9, 2020
South Hero Town Hall, Monday 6:00 PM

Board Present (after swearing in): Jonathan Shaw, Graham “Skip” Brown (also Board secretary), Anne Zolotas,
David Carter, Ross Brown
Board Not present: none

Others Present: Janet Yates, Town Clerk and Martha Taylor-Varney, Administrative Assistant. Also, see sign in sheet.

1. Called to Order: The meeting was called to order by Janet Yates at 6:00 PM.

2. Board Reorganization and appointments:
A. The meeting was opened by Janet Yates for reorganization. Janet introduced the new board. David Carter and Ross Brown were sworn in previously.
B. Janet Yates asked for nominations for the Chairperson of the Selectboard. Anne Zolotas made a motion to appoint Jonathan Shaw as Chairman of the Selectboard. The motion was seconded, Jonathan Shaw abstained, the others so voted and the motion carried. The meeting was then turned over to Jonathan Shaw.
C. David Carter made a motion to appoint Graham “Skip” Brown as clerk to the Selectboard. The motion was seconded, Skip Brown abstained, the others so voted and the motion carried
D. The regular Selectboard meetings will be at 7:00 pm during Daylight Saving Time and 6:00 pm during Daylight Standard Time.
E. David Carter made a motion that Postings of agendas and other official posting locations will be the Town Hall, the Post office, and The Worthen Library. The motion was seconded, all in attendance so voted and the motion carried.
F. David Carter made a motion that The Islander would be the paper of record for legal notices. The motion was seconded, all in attendance so voted and the motion carried.
G. Appointments:
-David Carter made a motion to re-appoint Anne Zolotas as Tree Warden. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to re-appoint John Roy as Road Commissioner. The motion was seconded, all in attendance so voted and the motion carried.
-The animal control officer will remain Jim Benson.
-Anne Zolotas made a motion to re-appoint David Carter as Emergency Management Director. The motion was seconded, David abstained, the others in attendance so voted and the motion carried.
H. David Carter made a motion to approve and sign the FY2020 Selectboard Rules of Procedure. The motion was seconded, all in attendance so voted and the motion carried.
I. Anne Zolotas made a motion to approve and sign the document that stipulates one Selectboard member may approve and sign the orders so that payroll and bills may be paid on time. The motion was seconded, all in attendance so voted and the motion carried. Note that the full Board will review and sign them at the next scheduled meeting.

3. Public Hearing:
-The regular Selectboard meeting was recessed at 6:08 pm to hold a public hearing on the updated Development Regulations.
-The consensus of the Board is that this is good document. The Planning Commission (PC) held over 50 open meetings during the last 4 years and took comments of the public to heart when updating the regulations.
-The Public Hearing ended at 6:11 pm. See action taken in “New Business” B.

4. Minutes:
-Anne Zolotas a motion to accept the minutes of the regular meeting of February 24, 2020 as written. The motion was seconded, Ross Brown and David Carter abstained, the others in attendance so voted and the motion carried.

5. Public input:
A. Doug Patterson, Chair of the PC, mentioned that he has met with CIDER in regard to the building of handicapped ramps and other home access. In some other towns, ADA compliant structures can be exempt from setback conformity. More info will be at a future meeting.
B. Tim Maxham mentioned that the floodlight at the corner NE of the Old White Meeting House is not lit. Perhaps the bulb is out or a breaker is thrown. It will be looked into.
C. The “Welcome to South Hero” lettering on the sign is faded and cracked. Sandy Gregg will get an estimate to have it re-done.

6. New Business:
A. The wire fraud of the SHVFD deposit from the Equipment Replacement Fund to the Canadian boat company was turned over to the FBI, Sherriff and State Police. No news on any criminals, but the insurance company has reimbursed the Town $24,000.00 for the $26,048.00 loss. The SHVFD boat committee has decided to work with a different boat company in the United States and purchase a similar boat. The main difference is that the boat will be 22’ long rather than 24’ long, which will make it easier to store and tow.
B. David Carter made a motion to adopt the South Hero Development Regulations as printed and published on February 18, 2020. The motion was seconded, all in attendance so voted and the motion carried.
C. Janet Yates gave an update as the new Town Clerk/Treasurer. A new module of NEMRC software has been installed for animal licenses. There will be training for software and it should be in operation for the new fiscal year. Kim Julow and Sam Hilliker are co-assistant Town Clerk/Treasurers. They will each work on alternate days in the office. The office hours will remain the same as before: Monday-Wednesday 8:30-4:30 PM and from 8:30-5:00 on Thursdays.
D. David Carter made a motion to allow the Road Commissioner and/or Road Foreman to sign road permits and postings. The motion was seconded, all in attendance so voted and the motion carried.

7. Administrative Assistant Report:
A. Martha presented a written report. See the written report available in Town Hall or on the Town website for all of discussion points.
B. David Carter made a motion to accept the resignation of Ross Brown from the DRB and to appoint Bill Rowe to complete his term. The motion was seconded, all in attendance so voted and the motion carried. Tim Maxham thanks Ross for the work he has done on the DRB the last 4 years.

8. Old and Ongoing Business:
A. No news on the Supreme or Environmental Court decisions, yet.

9. Other Business:
A. David Carter made a motion to sign orders #20-18. The motion was seconded, all in attendance so voted and the motion carried.
B. David Carter made a motion to approve the 3 liquor license renewals for McKees Island Pub and Pizza. The motion was seconded, all in attendance so voted and the motion carried.
C. David Carter made a motion to approve the 3 liquor license renewals for After Noonies/DBA The Blue Paddle. The motion was seconded, all in attendance so voted and the motion carried.

10. Adjournment:
-David Carter made a motion to adjourn at 7:08 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                       Approved by,

_______________________________ ________________________________
Graham Brown                                                      Jonathan Shaw, Chair

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Administrative Officer’s Report to Selectboard March 9, 2020

Discussion Items:
1. The registration of the Town’s DUNS number with SAM.gov is complete. We received a CAGE Code which I forwarded to Vermont Community Development.
2. I sent the full Financial Policies document to Patrick Scheld of VT Community Development as part of the conditions for being awarded the planning grant in November for the proposed Sr. Housing. They are currently being reviewed by the Grant Management Staff.
3. I am currently working on the access agreements and cover letter to each landowner with wells identified for further tested for PFAS, as requested by Joel Bihrsing of VHB. I will be sending them out later this week.
4. I have Ross Brown’s letter of resignation from the DRB. The Board wishes to thank Ross for his dedication to the DRB and will welcome Bill Rowe as his replacement as a fulltime member of the Board.

-Planning Commission:
The Selectboard public hearing for the amended Regulations will be an agenda item on the March 9th meeting.
The Planning Commission agreed at their 2/19 meeting to keep the 6PM meeting time rather than changing back to 7PM. Martha will amend the PC’s Rules of Procedure to show the new time and will have it ready for the Commission’s signature at their March 18th meeting.
Martha and Sam have been working to update current applications for zoning permits and DRB reviews (many of which are out of date). These will be presented to the Planning Commission for their review and approval as they are completed.

-Development Review Board:
– The March 11 meeting will have 2 hearings.
– The Selectboard will need to formally appoint Bill Rowe as a full-time member of the DRB at their March 9th meeting, to replace outgoing member Ross Brown.
– Applications before the Board that were dated after the Dec. 16, 2019 warning date for the Development Regulations’ 1/6/20 Selectboard public hearing are currently being reviewed under both the current regulations and the proposed amended regulations. This will continue for either the following 150 days or upon the approval of the amended regulations, whichever comes first.
– Recent decisions can be found posted on the Board outside the ZA’s office.

Respectfully submitted,
Martha Taylor Varney, ZA and Selectboard Assistant

February 24, 2020 Minutes

February 27, 2020

Selectboard Minutes
Regular Meeting of February 24, 2020
South Hero Town Hall, Monday 6:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, Sharon Roy
Board Members Not Present: David Carter
Others Present: Janet Yates, Town Clerk/Treasurer and Martha Taylor Varney, ZA & SB Assistant. Also, see sign in sheet.

1. Called to Order:
-The meeting was called by Chairman Shaw at 6:00 pm

2. Adjustment to Agenda:
– add to New Business, Expenditures and Bank Reconciliation Policy for Orders review

3. Minutes:
-Sharon Roy made a motion to approve the minutes of February 10, 2020. The motion was seconded, all in attendance so voted and the motion carried.

4. Public input:
A. none

5. New Business:
A. Bonny Rocheleau and members of Granny’s Attic asked that the articles relating to the Old White Meeting House be explained.
-For Article 6, the money requested is for a 10% match. If the money is approved, the grant will be applied for. If the grant is awarded, it will hopefully cover the following: Architectural Concept, historic preservation, archeological review, environmental review, site planning, water and waste-water plan, beneficiary of the space, legal costs, and cost for grant administration.
-For Article 8: The money will be to begin to make necessary structural repairs to the foundation and the sagging beams where the fire station doors were installed.
B. Attorney Matthew Little was present to discuss the pending delinquent tax sales. As of now, there are 5 properties with delinquent taxes and scheduled for a tax sale on April 9, 2020.
-Sharon Roy made a motion to have the delinquent tax collector, Everett Dubuque, collect fees of up to 15% from the taxpayer or the winning bidder. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to appoint Jonathan Shaw as the Town agent to represent the Town at the tax sale on April 9, 2020. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to go into executive session at 6:14 pm. The motion was seconded, all in attendance so voted and the motion carried. Executive session ended at 6:25 pm.
-Upon exiting executive session, Sharon Roy made a motion that the delinquent taxpayer will pay the taxes, penalties and any fees due to the Town, and that the Town will reimburse the legal fees to the attorney. The motion was seconded, all in attendance so voted and the motion carried.
C. Note that the next Selectboard meeting will be at 6:00 and that time of future Selectboard meetings will be discussed at the reorganizational meeting on March 9.
D. The informational Town meeting to be held on February 29 was discussed. The local Cub Scouts will be in providing refreshments for purchase. Note that the school board will go first at 9:00 am.
E. Anne Zolotas made a motion to approve and sign the Expenditures and Bank Reconciliation Policy for Orders document. The motion was seconded, all in attendance so voted and the motion carried.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.
B. Martha will be out of the office April 1-8.

7. Old and Ongoing Business:
A. A possible paid employee for South Hero Rescue (SHR) was discussed. A job description and who will be the immediate supervision is being drafted.
B. No further information on the hacked funds at this point.

8. Announcements and Communications:
A. Vermont Electric Coop’s sub-contracted tree trimmers are beginning to clear about 54 miles of brush and trees in the power line ROW in South Hero.

9. Other Business:
A. Anne Zolotas made a motion to sign orders 20-17 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. Liquor License renewals:
-Anne Zolotas made a motion to approve and sign the beer and wind liquor license renewal for Simons Island Beverage. The motion was seconded, all in attendance so voted and the motion carried.
– Anne Zolotas made a motion to approve and sign the beer and wind liquor license renewal for Keeler Bay Variety. The motion was seconded, all in attendance so voted and the motion carried.
– Anne Zolotas made a motion to approve and sign the beer and wine liquor license renewal for Apple Island General Store. The motion was seconded, all in attendance so voted and the motion carried.
– Anne Zolotas made a motion to approve and sign the beer and wine liquor license renewal for Apple Island Golf Shop. The motion was seconded, all in attendance so voted and the motion carried.
C. Sharon Roy made a motion to pay the substitute drivers who drove plow trucks during the last storm $20.00/hour. The motion was seconded, all in attendance so voted and the motion carried.
D. Thanks to Sharon Roy for her time on the Selectboard and service to the Town!

10. Adjournment:
-Sharon Roy made a motion to adjourn 6:55 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                          Approved by,

_______________________________ ________________________________
Graham Brown                                                       Jonathan Shaw, Chairman

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Administrative Officer’s Report to Selectboard February 24, 2020

Discussion Items:
1. The registration of the Town’s DUNS number with SAM.gov is complete. I’m waiting now for the CAGE Code to be issued.
2. I received an email from Patrick Scheld of VT Community Development asking for the written and adopted Town policies and procedures for Financial Management as part of the conditions for being awarded the planning grant in November for the proposed Sr. Housing.
3. Joel Behrsing of vhb (well testing) contacted me with the approved work plan for additional investigation at the landfill. He sent a map showing possible monitoring well locations and associated property owner, a cover letter template and vhb’s generic Access agreement. With the SB’s permission, I will send send the access agreement and cover letter to each landowner, along with a copy of the map.
4. There will be a meeting on March 30th at 6PM at the Sheriff’s Dept. office in Grand Isle to discuss this summer’s planned bike ride organized by Wrenagade Sports. Representatives from Grand Isle and S. Hero have been invited.
5. The Spring Planning and Zoning Forum will be held this year on May 29th in Ludlow.

-Planning Commission:
The Planning Commission will make a short presentation at the Town Meeting info meeting at Folsom School on Feb. 29 on the proposed amended Development Regulations. Some changes have been made in response to comments from the Jan. 6th SB public hearing at the Library. There will be an opportunity to ask some questions, but the public is encouraged to attend the public hearing on March 9th. Will you want a PowerPoint for the 2/29 meeting?
The Selectboard public hearing for the amended Regulations will be an agenda item on the March 9th meeting.
The Planning Commission agreed at their 2/19 meeting to keep the 6PM meeting time rather than changing back to 7PM. Martha will amend the PC’s Rules of Procedure to show the new time and will have it ready for the Commission’s signature at their next meeting.
The Commission will not meet on March 4th. The next scheduled meeting will be March 18.

-Development Review Board: The Board has had no meetings in February. The March 11 meeting will have 2 hearings. The Selectboard will need to formally appoint Bill Rowe as a full-time member of the DRB at their March 9th meeting, to replace outgoing member Ross Brown.
– Recent decisions can be found posted on the Board outside the ZA’s office.

Respectfully submitted,
Martha Taylor Varney, ZA and Selectboard Assistant

February 10, 2020 Minutes

February 14, 2020

Selectboard Minutes
Regular Meeting of February 10, 2020
South Hero Town Hall, Monday 6:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, David Carter, Sharon Roy
Board Members Not Present: none
Others Present: Janet Yates, Town Clerk/Treasurer and Martha Taylor Varney, ZA & SB Assistant. Also, see sign in sheet.

1. Called to Order:
-The meeting was called by Chairman Shaw at 6:00 pm

2. Adjustment to Agenda:
– none

3. Minutes:
-David Carter asked that the motion he made to approve the waiver height for the new sign at the new Simon’s Store (formally Island Beverage) at the last meeting is clarified. His motion specified that this was due to increased visibility and sight line safety at the intersection. David Carter made a motion to accept the minutes of January 27, 2020 as amended here. The motion was seconded, all in attendance so voted and the motion carried.

4. Public input:
A. Tim Maxham, moderator for the Town Meeting informational meeting on February 29, 2020 stated that, as of now, there are no groups willing to do a fundraiser for refreshments. If no group comes forward, there will not be refreshments offered.
B. David Carter made a motion to have a resolution to thank Mike Santor and Jimmy Robinson for stepping up and plowing during the recent snow storm while John Beaulac was on vacation and Eddie Wendel was in the hospital. Gift certificates will be bought for both of them. The motion was seconded, all in attendance so voted and the motion carried.

5. New Business:
A. The SHVFD wire transfer from the Equipment Replacement Fund to the Canadian boat company was hacked. The Federal and local authorities as well as the Town’s insurance company have been notified. The money has not been recovered and there are no updates as of yet. The Islander Newspaper’s reporter Mike Donoghue wrote a good article about the fraud in the February 4th issue.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.
B. The PC is finishing the updates to the zoning regulations. There will be another public hearing at the Selectboard meeting on March 9, 2020 after the Board completes its post Town Meeting reorganization.

7. Old and Ongoing Business:
A. A possible paid employee for South Hero Rescue (SHR) was discussed. More research will be done to see if this person will be a Town employee or an employee of SHR. A job description and who will be the immediate supervision will need to be finalized.

8. Announcements and Communications:
A. The Town Meeting will be held on Saturday February 29, 2020 and the Australian ballot voting will be on Tuesday March 3, 2020.
B. David Carter will not be at the next meeting.

9. Other Business:
A. Anne Zolotas made a motion to sign orders 20-16 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. David Carter made a motion to approve and sign the VTrans Report of Expenditure for Money Used on Highway Work form in order to get reimbursed for the culvert work on Tracy Road. The motion was seconded, all in attendance so voted and the motion carried.
C. David Carter made a motion to approve and sign the liquor license renewal for Jolley Assoc. The motion was seconded, all in attendance so voted and the motion carried.

10. Adjournment:
-Sharon Roy made a motion to adjourn 6:45 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                        Approved by,

_______________________________ ________________________________
Graham Brown                                                       Jonathan Shaw, Chairman

********************************************************************************************************

Administrative Officer’s Report to Selectboard                                    Jan. 13, 2020

 

Discussion Items:

  1. The registration of the Town’s DUNS number with SAM.gov is ongoing. The registration has cleared the IRS’s hurdle and is now waiting for a CAGE Code to be assigned by the Defense Logistics Agency.  Once this is completed, a notarized letter on Town letterhead designating Martha Taylor-Varney as the Entity Administrator must be sent to the Federal Service Desk in London, Kentucky.  Once the CAGE Code is assigned the Town will be able to access the Federal funds that Vermont Community Development has for the planning grant associated with the proposed Senior Housing.
  2. The DUNS number will need to be re-registered annually. I am assured that this process is very easy, as long as the current registration does not expire before it can be re-registered.
  3. Once the DUNS registration is complete (and I’ve recovered a bit) I think it would be to the Town’s advantage that a second person be chosen as an Entity Administrator for SAM.gov in case I am not available.

 

-Planning Commission:

The Planning Commission met on Feb. 5th to complete of the Development Regulations draft in response to comments from the January 6th Selectboard public hearing.  The edited document will be posted on the Town website when complete.

At the Feb. 5th meeting, the Planning Commission moved to ask the Selectboard to schedule a final public hearing on the amended Development Regulations at their March 9, 2020 meeting.  I will need to complete the warning process by the end of this week in order to meet the warning requirements for a public hearing pm March 9.  The final draft and amendment report will be ready to be put on the Town website by the February 18 warning date.

 

-Development Review Board: The Board has no meetings scheduled for February 12 or 26.  The continuation of the RL Vallee Site Plan and Conditional Use review for a Maplefield’s behind McKee’s was formally withdrawn last week due to the sale of Island Beverage.

– Recent decisions can be found posted on the Board outside the ZA’s office.

 

Respectfully submitted,

Martha Taylor Varney, ZA and Selectboard Assistant

 

 

January 27, 2020 S Minutes

January 29, 2020

SELECTBOARD MINUTES

Regular Meeting of January 27, 2020

South Hero Town Hall, Monday 6:00 PM

 

Board Members Present: Jonathan Shaw, Anne Zolotas, David Carter, and Sharon Roy

Member Absent: Skip Brown

Others Present: Martha Varney, Administrative Assistant, Janet Yates, Town Clerk/Treasurer, Doug Patterson, Sandy Gregg, Tim Maxham, Dan Cox, Jim Brightwell, Jeff Sikora, Chris Morris, Ross Brown.

 

  1. Called to Order:

The meeting was called to order by Chairman Shaw at 6:00 pm

 

  1. Adjustment to Agenda:

-There was none.

 

  1. Minutes:

David Carter made a motion to accept the minutes of the meeting of January 13, 2020 as written; second by Anne Zolotas. All in attendance so voted and the motion carried.

 

  1. Public input:

– Sandy Gregg offered to repaint the “Welcome to South Hero” sign if it can be brought to the Town garage to be cleaned.

-Sandy Gregg asked that all the Town’s ordinances be available on the Town website.

 

  1. New Business:
  2. A. Simon’s Island Beverage request for a waiver from the 12-ft. height limit for signs – Simon’s Island Beverage requested a waiver from the Town’s Sign Ordinance height limit of 12 feet (Section 3.D). Simon’s requested that the height of the replacement free-standing Mobil sign at the intersection of RTs 2 and 314 be increased to 14 feet to allow for better visibility at the intersection. David Carter moved to allow the height limit to be exceeded by 2 feet; Anne Zolotas second. All those in attendance so voted and the motion carried.
  3. B. The schedule and cost of paving roads in South Hero was discussed. A general increase in the Town budget to $250,000 will allow the Town to catch up on current repaving needs, and a proposed Article at Town Meeting for $150,000 has been specified for paving the rest of the unpaved northern section of West Shore Rd.

            Public Comment: Dan Cox asked about the procedure for deciding which roads get paved each year. He stated that usage and safety issues should be more important than cost considerations. Jeff Sikora suggested that, rather than specifying a specific road in an Article, that the Board determine a specific amount of money needed to pave ‘X’ number of miles per year and let the Selectboard/Road Commissioner decide which ones. Jim Brightwell suggested estimating the total cost for all roads to be paved so there would be a defined number to work with. Chris Morris was concerned about the proximity of West Shore Rd. to the lake, and that mud and runoff issues should be considered. Doug Patterson suggested letting the paving budget build up over more than one year to allow for more paving at a better cost.

 

  1. Administrative Assistant Report:
  2. A. See the report on southherovt.org or filed with this report.

 

 

 

  1. 7. Old and Ongoing Business:
  2. A. The Board finalized the FY2021 Town budget for the Town Report. David Carter moved to adopt the budget; seconded by Anne Zolotas. All those in attendance voted in favor.
  3. The Board finalized the wording for Article 10 to read: “Will the legal voters of the Town of South Hero vote to expend a sum of $150,000 to be raised by taxes to pave a portion of the remaining dirt roads for the year ending June 30, 2021.” There will be 10 Articles on the ballot and will not include an Article to approve the Amended Development Regulations. David Carter moved to approve the official warning for the South Hero Town Meeting; the motion was seconded by Anne Zolotas. All those in attendance voted in favor.

 

  1. Announcements and Communications:
  2. There will be a public meeting on March 17, 2020 at the Worthen Library on the Emerald Ash Borer. The meeting is hosted by the S. Hero Land Trust with Bill Baron presenting.
  3. Anne Zolotas told the Board that, as the Town Health Officer, she will be attending County Court on Jan. 30th for a tenant/landlord dispute.
  4. DC Energy quoted $2960 to replace the lights in the Town Office with LED fixtures. There was no motion.
  5. The Town has received the State Police 2019 Annual Report.
  6. Request by new Road Crew member Martin Jensen if the Town would offer the State of VT Deferred Compensation Plan. The Board will need additional information.
  7. There was discussion on whether any future Rescue members that are hired to help alleviate daytime shortages will be Town of South Hero Rescue employees. The Board will need to look into this further.

 

  1. 9. Other Business:
  2. A. David Carter made the motion to sign order #20-15; Anne Zolotas second. All those in attendance voted in favor.
  3. B. David Carter made the motion to sign liquor licenses for Victoria’s Café and Wally’s; Anne Zolotas seconded. All those in attendance voted in favor.

 

  1. Adjournment:

-7:25PM: David Carter made the motion to adjourn; Anne Zolotas second. All those in attendance in favor.

 

 

 

Respectfully submitted,                                      Approved by,

 

_______________________________               ________________________________

Martha Taylor-Varney – Asst. to SB                  Jonathan Shaw, Chair

 

 

 

Administrative Officer’s Report to Selectboard                                Jan. 27, 2020

 

Discussion Items:

  1. Cathedral Square contacted me to say that one of the requirements for the Planning Grant, re: the proposed Senior Housing, is attendance at a Fair Housing Training by either myself or a member of the Selectboard. The next training will be held in Spring 2020 (date TBA). The training is generally held in Montpelier.
  2. All conditions for the VCDP Planning Grant (Cathedral Square) have been met with the exception of re-registering the DUNS number.

 

-Planning Commission:

The Planning Commission will be meeting next on Feb. 5th to continue edits of the Development Regulations draft in response to comments from the January 6th Selectboard public hearing. The edited document will be posted on the Town website when complete.

A Land Use Planning training by NRPC will be held at the Worthen Library on Tuesday, Feb. 4th at 7PM. Planning Commission and DRB members are encouraged to attend. This meeting will be for PC/DRB members from Grand Isle County.

 

-Development Review Board: The Board has no meeting scheduled for February 12. The continuation of the RL Vallee Site Plan and Conditional Use review for a Maplefield’s behind McKee’s is still on the schedule for Feb. 26th. Once the sale of Island Beverage is complete on Jan 31st, I will contact Vallee’s attorney to see if they intend to continue the conditional use and site plan review begun on August 28, 2019.

– Recent decisions can be found posted on the Board outside the ZA’s office.

Respectfully submitted,

Martha Taylor Varney, ZA and Selectboard Assistant