March 26, 2018 Agenda

March 29, 2018

Selectboard Minutes
Regular Meeting of March 26, 2018
South Hero Town Hall, Monday 7:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), David Carter, Sharon Roy
Board Members Not Present: Anne Zolotas
Others Present: Janet Yates, Town Clerk and Martha Taylor-Varney, Admin. Assistant. Also see sign in sheet.

1. Called to Order:
-The meeting was called to order by Chairman Shaw at 7:00 pm.

2. Adjustment to Agenda:
-none

3. Minutes:
-David Carter made a motion to accept the minutes of the meeting of March 12, 2018 as written. The motion was seconded, all in attendance so voted and the motion carried.

4. Public input:
-none

5. New Business:
A. Terry Robinson and Cathie Merrihew from the South Hero Museum committee were present to discuss the building and heating system. Currently there is no insulation, and the temperature swings and humidity have deteriorated several artifacts and mold had developed. David Carter made a motion to have the Museum purchase a heat pump system now, for $2700.00, in order to qualify for rebates. The Museum will use money in their 2017/2018 coffers to pay for a portion and will have a private citizen pay the balance who will be reimbursed with the budgeted 2018/2019 FY money. The motion was seconded, all in attendance so voted and the motion carried.
-Also, the Museum plans to offer more hours in the upcoming season.
B. Judy Duval and Bonnie Rocheleau from Granny’s Attic were present to discuss their wishes to use the red fire station for sales and storage of items when the SHVFD moves out in addition to the current space they occupy. Currently there is no formal agreement between the Town and Granny’s Attic. The consensus of the Board seems that this will be a good possibility, but that some details need to be worked out. There will be a walkthrough at a future meeting.
C. Ken Kowalowitz of the South Hero Public Library was present to discuss the structure of the current library and some future plans. Even though the library shares space in the school, it is considered a municipal library under Vermont law. He submitted a document that explained the law and some stipulations from Ed Worthen for the building of a new library. A hard copy of this document can be seen in Town Hall filed with these minutes or on www.southherovt.org. Also, there have been some preliminary conversations with the Grand Isle Library and possible relationship in the future.

6. Administrative Assistant Report:
A. A written report was submitted. A hard copy with discussion points can be seen in Town Hall filed with these minutes or on www.southherovt.org.
B. The Board signed a copy of the Rules of Procedure as approved at the last meeting.
C. A preliminary proposal was submitted by Blue Paddle to request use of the parking areas around the Granny’s Attic building and the red fire station after the SHVFD moves out. Some items that need to be worked out are: a license agreement, snow removal, parking and line markings, additional insurance. A hard copy of this document can be seen in Town Hall filed with these minutes or on www.southherovt.org.

7. Old and Ongoing Business:
A. The Emergency Services Building (ESB) construction is underway. The condo agreement is being updated and will be discussed at a future meeting.
B. The Board reviewed several sections in the Model Financial Policies Handbook as suggested by VLCT. David Carter made a motion to adopt the Accounting, Auditing and Financial Reporting Policy, as updated. The motion was seconded, all in attendance so voted and the motion carried. More sections will be discussed at a future meeting.

8. Announcements and Communications:
A. see other business

9. Other Business:
A. Sharon Roy made a motion to sign orders 18-19 and pay the bills associated with these orders. The motion was seconded, all in attendance so voted and the motion carried.
B. David Carter made a motion to allow Hackett’s Orchard use the Folsom School parking lot during the annual Easter egg hunt on March 31, 2018. The motion was seconded, all in attendance so voted and the motion carried.
C. David Carter made a motion to approve and have the Board sign the liquor license application renewals for the following separately:
-McKee’s Island Pub: one for outside consumption.
-Wally’s Place Bagel and Deli: one for 1st Class license
-Cook Sisters Café and Catering: One 1st Class license and a second for outside consumption.
-Blue Paddle Bistro: One 1st Class license and a second for outside consumption
-Jolley South Hero Mobil: One 1st Class license
For each, the motion was seconded, all in attendance so voted and the motion carried.
D. Note: There will be special meeting on April 16, 2018 with a site visit to the Granny’s Attic, Blue Paddle and SHVFD buildings and parking areas. There will NOT be a regular meeting on April 23, 2018 or a 5th Monday meeting on April 30, 2018.

10. Adjournment:
-David Carter made a motion to adjourn 9:05 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                          Approved by,

_______________________________ ________________________________
Graham Brown                                                          Jonathan Shaw, Chair

SB-Suplemental documents 3-26-2018

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