February 10, 2020 Minutes

February 14, 2020

Selectboard Minutes
Regular Meeting of February 10, 2020
South Hero Town Hall, Monday 6:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, David Carter, Sharon Roy
Board Members Not Present: none
Others Present: Janet Yates, Town Clerk/Treasurer and Martha Taylor Varney, ZA & SB Assistant. Also, see sign in sheet.

1. Called to Order:
-The meeting was called by Chairman Shaw at 6:00 pm

2. Adjustment to Agenda:
– none

3. Minutes:
-David Carter asked that the motion he made to approve the waiver height for the new sign at the new Simon’s Store (formally Island Beverage) at the last meeting is clarified. His motion specified that this was due to increased visibility and sight line safety at the intersection. David Carter made a motion to accept the minutes of January 27, 2020 as amended here. The motion was seconded, all in attendance so voted and the motion carried.

4. Public input:
A. Tim Maxham, moderator for the Town Meeting informational meeting on February 29, 2020 stated that, as of now, there are no groups willing to do a fundraiser for refreshments. If no group comes forward, there will not be refreshments offered.
B. David Carter made a motion to have a resolution to thank Mike Santor and Jimmy Robinson for stepping up and plowing during the recent snow storm while John Beaulac was on vacation and Eddie Wendel was in the hospital. Gift certificates will be bought for both of them. The motion was seconded, all in attendance so voted and the motion carried.

5. New Business:
A. The SHVFD wire transfer from the Equipment Replacement Fund to the Canadian boat company was hacked. The Federal and local authorities as well as the Town’s insurance company have been notified. The money has not been recovered and there are no updates as of yet. The Islander Newspaper’s reporter Mike Donoghue wrote a good article about the fraud in the February 4th issue.

6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.
B. The PC is finishing the updates to the zoning regulations. There will be another public hearing at the Selectboard meeting on March 9, 2020 after the Board completes its post Town Meeting reorganization.

7. Old and Ongoing Business:
A. A possible paid employee for South Hero Rescue (SHR) was discussed. More research will be done to see if this person will be a Town employee or an employee of SHR. A job description and who will be the immediate supervision will need to be finalized.

8. Announcements and Communications:
A. The Town Meeting will be held on Saturday February 29, 2020 and the Australian ballot voting will be on Tuesday March 3, 2020.
B. David Carter will not be at the next meeting.

9. Other Business:
A. Anne Zolotas made a motion to sign orders 20-16 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. David Carter made a motion to approve and sign the VTrans Report of Expenditure for Money Used on Highway Work form in order to get reimbursed for the culvert work on Tracy Road. The motion was seconded, all in attendance so voted and the motion carried.
C. David Carter made a motion to approve and sign the liquor license renewal for Jolley Assoc. The motion was seconded, all in attendance so voted and the motion carried.

10. Adjournment:
-Sharon Roy made a motion to adjourn 6:45 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                        Approved by,

_______________________________ ________________________________
Graham Brown                                                       Jonathan Shaw, Chairman


Administrative Officer’s Report to Selectboard                                    Jan. 13, 2020


Discussion Items:

  1. The registration of the Town’s DUNS number with SAM.gov is ongoing. The registration has cleared the IRS’s hurdle and is now waiting for a CAGE Code to be assigned by the Defense Logistics Agency.  Once this is completed, a notarized letter on Town letterhead designating Martha Taylor-Varney as the Entity Administrator must be sent to the Federal Service Desk in London, Kentucky.  Once the CAGE Code is assigned the Town will be able to access the Federal funds that Vermont Community Development has for the planning grant associated with the proposed Senior Housing.
  2. The DUNS number will need to be re-registered annually. I am assured that this process is very easy, as long as the current registration does not expire before it can be re-registered.
  3. Once the DUNS registration is complete (and I’ve recovered a bit) I think it would be to the Town’s advantage that a second person be chosen as an Entity Administrator for SAM.gov in case I am not available.


-Planning Commission:

The Planning Commission met on Feb. 5th to complete of the Development Regulations draft in response to comments from the January 6th Selectboard public hearing.  The edited document will be posted on the Town website when complete.

At the Feb. 5th meeting, the Planning Commission moved to ask the Selectboard to schedule a final public hearing on the amended Development Regulations at their March 9, 2020 meeting.  I will need to complete the warning process by the end of this week in order to meet the warning requirements for a public hearing pm March 9.  The final draft and amendment report will be ready to be put on the Town website by the February 18 warning date.


-Development Review Board: The Board has no meetings scheduled for February 12 or 26.  The continuation of the RL Vallee Site Plan and Conditional Use review for a Maplefield’s behind McKee’s was formally withdrawn last week due to the sale of Island Beverage.

– Recent decisions can be found posted on the Board outside the ZA’s office.


Respectfully submitted,

Martha Taylor Varney, ZA and Selectboard Assistant



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